Simple Asset Manager FAQ

A shared drive — such as Google Drive, SharePoint or Dropbox — is a file storage system. It stores files in folders, allows access sharing and provides basic version history. It has no governance capability: there is no approval process controlling what enters the library, no rights management preventing distribution of expired assets, no compliance audit trail recording who accessed or downloaded what, and no AI-powered search to surface assets without consistent manual naming. Simple Asset Manager is a governed asset library. Assets enter through a defined approval workflow connected to Simple Admation's approval engine. Metadata, rights and licence information is attached at asset level and enforced automatically. Access is controlled by role-based permissions with different levels for internal teams, agencies and external partners. Every action is logged in a tamper-proof audit trail. AI-powered search surfaces the right asset regardless of naming convention or folder structure. For marketing teams managing brand assets across multiple internal teams, agency partners and regulated distribution channels, the practical difference is significant — a shared drive stores files, Simple Asset Manager governs them.