CRM Software
Published July 26th, 2016 by

10 Reasons Why Your Business Should Get a CRM Software


10 Reasons Why Your Business Should Get a CRM SoftwareCustomers are the life blood of any business. So it is very important to keep them happy and satisfied. You have to have a wonderful product and an easy rapport with your clients. But how do you keep track of what is what and who is who. You should get a customer relationship management or CRM software. This software was made to track and analyze all of your interactions with your customers. Here are ten more reasons you should get a CRM software.

Keep Your Business Organized and Growing

A recent study shows that businesses that use customer relationship management software fully and completely have increased their sales by 29%.This is one very good reason to use the software for your business. The use of CRM is not just to track interactions; it can also provide you with leads that you can follow up on. Your sales people can cross sell and up sell using the information provided by the software. With more leads available, it will keep your business growing.

Previously, businesses rely on emails and calendar systems. But these methods can prove to be unreliable. Organizing all your information in one software can help you keep all your files and data organized. It has integrated email and calendar application that can be used anywhere and anytime as long as you have an internet connection. The software also works with all internet enabled devices. Organization is one important aspect for a successful business.

Keep Track of Tasks and All Events

One main function of CRM tools is to keep track of customer relationship. But it can also keep track of all tasks and events that are needed to be done. Calendars are necessary to keep all scheduled appointments and meetings. A calendar application is an integral part of businessmen’s everyday lives. One good thing about the CRM is that, it has a built in calendar application. Be sure to only get the top CRM software, so you know that it will really have the calendar app. This tool can help you keep track of all the tasks that needed to be done and all the events that have to be attended. Most of all, the software can help you track all these things and relate it to the appropriate lead or customer. This application will not only show you what you have to do, it has also the capability to show what your coworkers’ schedule will be like. There is also a dashboard to have a quick look of what future tasks and events will be like.

Look Into the Future of Your Business

If you want to predict the future of your business, then you should definitely get a CRM database software. It won’t predict your future like what a crystal ball or tarot cards do and it won’t be 100% accurate. But it can give you an idea on what your future might look like based on previous data stored and analyzed. It will show you what you should expect in the future within reason. The software can give you an idea on what might be leading factors to increase your revenue and profits. The executives of your company can monitor these leading factors to know which way the business should go. They can see a forward view of the business. With the help of the software, they can look for changes in trends, ideas to generate new leads and it can also help search for potential problems. For the sales leader, a more rough view can be seen with the software. The leaders can use the software to monitor the actions of their sales team and use those observations to further improve on their customer relations.

Keep All Data Intact

Old school businesses often use paper to keep track of their information. When you don’t have a stable and reliable filing system, more often than not you can get your files lost. With the use of the best CRM software, you can keep all data, files and information intact and in one place. Your data is stored in the web, which means you can access it anytime and anywhere as long as you can connect to the internet. There is risk of your data being stolen but this software takes security very seriously and employs the most sophisticated security available. If you are concerned about information being stolen, you can encrypt all files that you upload to the server. Another trick that you won’t lose anything is to keep lots of back up for your files. With all data in one place, it can save you time when looking for pertinent information that you need.

Replicate Your Best Performance

It has already been mentioned that customer relationship management tools keeps track of all customer interactions. That means everything is stored in the database and you can study all of the interactions to know which the best practices are. Which performance can get the most lead and which customer representative can get the highest conversion. This will ensure that your company will always deliver high quality and top notch customer support to your clients. Customer support can be very frustrating for clients, especially if the representative cannot do enough to help with the problems or complaints. With the top CRM software, this can be avoided because all of the customer support agents can replicate the best performance of any of your team.

Keep Track of Your Customer History

For the CRM to be able to predict your business’ future, it has to have data on your past. History should be kept so it can be analyzed by the software. Also, history of all customer contacts is saved, so when you have a need to review one particular interaction you can just pull it up from the database. The top CRM software will help keep all of the conversations and correspondence safe in the servers. One of the questions you have to ask your service provider is how long or how far back they can keep the history. It is good to keep everything from the beginning but that will require a lot of storage. Before committing to a software vendor, you should know everything about their product. You can know more by reading CRM software reviews online. This will give you an honest idea about what the software is really like.

Keep Track of All Leads

A CRM software will help you keep track of all your leads. Without the software, you have to manually take note which of your leads will need a callback or will need closing. With the help of the software all your potential buyers and customers are arranged in the system. It will be easy to distinguish which needs a quick callback or who needs more convincing. With the information being tracked, you can also analyze all the important information about your leads. Like where are the most leads coming from. Or which gender is more apt to buy from you. With this information, you can set your marketing campaign to focus more on the demographics that are likely to engage in your business. Pick a software that can also analyze the information you feed to it, read reviews of CRM software available anywhere on review sites.

Customer Intimacy

According to Harvard Business Review, customer intimacy is the act of adapting your services and products to the specifications or to what fits the customer. With the use of the CRM software, you can tailor your marketing campaign to what your customers are looking for. Your products and how you market them can be more targeted towards a certain demographic. The use of the software allows a more personal approach when interacting with clients. An example of this customer intimacy is when you go to a website and most of the ads you see are things that you might actually be interested in. This is the work of a CRM software.

Keep Track of Your Company’s Status

The CRM software also keeps track of the projects you have done in the past. It has a detailed account of all done tasks and events in the past week, month and year. The software keeps track of your company’s status. Also, it shows you the status of unfinished projects. It shows how far the project has gone, what still needs to be done and what are the target dates and goals. With this in the dashboard, you will be able to immediately know if you can take on more projects. If you have free teams, with projects they just finished, you can assign them new projects.

Risk Management

According to, industry turnovers happen almost every year. Call centers ages 20-24 typically only stay for about 1.1 years on average. This is a risk for the company because customers tend to feel more trust and confidence with agents that they have interacted with before. If you have a CRM software, this risk could be managed. The use of the software will enable seamless transfer of information from the previous sales representative to the new one.

There are many benefits to having a CRM software, especially for small scale businesses. The 10 reasons mentioned above are just some of the many reasons why you should get your business a CRM software.

Still poring the internet for the best CRM software? Checking out reviews might help you make the decision.

Jeev Trika

Jeev is an executive leader with successful experience building research portals which recommend the best products and services in various highly competitive verticals.

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