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Published November 25th, 2016 by

5 Reasons to Use Compliance Software for Business Management

5 Reasons to Use Compliance Software for Business Management

Why compliance software is important is because quality and performance issues are hardcore; especially in efficient business management and operations. Your organization’s success will be determined by how systematic you implement your approach towards both the processes and to your team. With no industry standards to measure up, there is now way to maintain a common ground of principles, which can result in chaos in the industry. Relying on purely human nature of governance and management is subjective; therefore there would be no unity in an industry at all.

The involvement of technology in enabling this to happen will ensure the appropriate, timely and professional execution with consistency all throughout your business operations, and in harmony with the industry and the market as a whole. A compliance software will bring the benefits of automation adoption in this matter.

Why Do You Need to Comply in the First Place?

Primarily, the regulations and standards mandated and implemented by the government towards various institutions aim to preserve the integrity of data and systems. In the business sector, for example, applicable standards provide customer protection, preserve audit trail, control risk management and strengthen shareholder confidence.

The various benefits of getting compliance certifications cover a multitude of aspects, which can be both outward (towards the customers or clients) and inward (towards the organization). Enterprise planning and management involve strategic mandates, which includes compliance as a part of propelling the business towards becoming an integral part of an industry. Leading the way to a more sustainable organization or business is not without the right investments and priorities. Compliance will make sure you are in unity with a professional and global vision, which is an essential characteristic of a reliable and credible industry player.

Compliance in the industry is rather a broad term – encompassing laws, standards and regulations which are not meant to limit but to expand the horizons of businesses and organizations in terms of meeting the highest essence of quality across manpower, processes and output. With this perspective, the indispensable nature of compliance should be given an utmost priority. Especially in industries revolve around respect, trust and credibility, compliance is a mark of integrity and capacity to pose a solution or contribute something of a greater impact.

Nonetheless, the complexity of standards and laws concerning organizations are not without challenges. Let us explore them one by one.

Challenges Surrounding Compliance and Regulatory Standards

Compliance is not without a hefty price tag; may it be in the aspect of cost, labor and strategic adoption and implementation. And we are not dealing with five or seven standards but rather a multitude of it; each with the corresponding focuses of interest and requirements. No wonder that some organizations find it difficult to maintain a strict environment of it because of distinct differences when it comes to regulatory mandates, clauses and purposes. When there is a change with these standards, you can expect that things will be increasingly more difficult to measure up.

There is a steady increase in regulation oversight in the past years, and the more that the market and the industry setting becomes complex, we know that things can get more complicated. To stress out, again, the importance of this boils down to maintaining a systematic and orderly approach on things while advocating the highest standard of quality among industry players and organizations. This advocacy of balance will give the right justice over the complexity issues surrounding compliance.

That being said, we can continue tackling the challenges in this. In developing, maintaining and implementing compliance, we can derive these three main issues:

  1. Increasing investment costs

According to AMR’s research report about compliance spending, companies and organizations spent around 27.3 billion dollars annually starting 2006 for compliance alone. And we are also talking about a dedicated team to do manually-intensive data gathering, profiling, analysis, reporting and compilation of big data. They also need to authenticate, provide proofs and consolidate the information in line with the standards being act in its accordance.

  1. Multiple regulations, and is increasing almost every year

A compliance progress study by Control Path Inc. said that organizations are required to conform with an average of about 1.8 regulations per year.

  1. Lack of education over proper implementation of standards

Education comes before compliance, and inefficiencies often arise from the lack of guidance, understanding and realization of an impact amongst the executive level, whereas spanning as well to the team dedicated to it.

  1. Lack of support from upper-level management

Compliance is not a checklist or a tick-off-from-the-list method but rather a continuous effort of delivering the requirements to the latter. It needs outstanding leadership and management skills in order to give the appropriate close supervision and attention to details. No minute detail should be left, as these standards may either break or make you in the industry. Full support from the upper-level management is a big deal, as it means steady financial stream, open communication lines, liberty in data access and priority in enterprise planning.

Benefits of Automating Compliance to Organizations and Industries

Most inefficiencies and non-compliance stem from manual processes. Not only that it is labor-intensive, it also becomes more prone to errors and unnecessary documentation. The lack of centralized documentation management system is also a problem, as it may introduce more inconsistencies as the data is being used and passed on. Compliance deals with heavy documentation that is comprehensive and evidence-based. When it comes to accounting and audit,

Cloud computing and IT pose tremendous benefits in industries and organizations, especially in terms of management, operations and relationship building. In terms of compliance, it can significantly reduce the amount of time to adhere to what’s stipulated on multiple standards. Aside from that, here are more of what compliance software do:

  1. Enables your company or organization to stay up-to-date

Why use compliance software? Because it lets you stay on top of your operations and manpower management. While doing its methods, you can also make a rundown of your business operations, and gather valuable insight for improvement and innovation. This compels you to stay up-to-date with the additional provisions in existing standards, as well as the additional ones. It gives your company’s own standards, books, rules and legislation, processes, and maintenance a “spring clean” on a regular basis. To help you start looking for compliance software options, check https://www.crowdreviews.com/best-compliance-software

  1. Optimizes your risk management and mitigation

This program is effective in tracking changes; therefore it can also become a tool to enhance risk management implementation and mitigation. First, it can raise the flags when it comes across a non-compliance in one standard, which can also expound to assessing its potential impact on the organization as a whole. Adherence to standards will also make you more sensitive to penalties as consequence. With better insight, you can make informed decisions, enabling you to identify opportunities ahead of your competitors.

  1. Refines and improves your business processes

Technology will make it more efficient to implement it within the organization by automating the used-to-be manual processes of administrative work, usually involving audit and documentation. It also lets you compile in one database all the standards and its provisions, and let the system do the task management.

Some may argue that they were able to carry out compliance through checklists and spreadsheets.  However, with the increasing complexity of regulatory provisions embedded in existing compliance certifications, it is hard to keep up with using manual processes. Automation is a necessity for that in this age, and good thing that a number of vendors offering Enterprise Resource Planning software have compliance integrations in it. This enables companies to automate their compliance operations and streamline the workflow across the organization.

  1. Reduces overall cost and enables cost analysis

As with other business processes being penetrated by technology, a compliance software enables your organization to achieve cost effective solutions that improve speed and resource allocation. This makes it an effective long-term solution for any business type; especially that it concerns an annual compliance.

Cost savings is also achieved with minimal errors, which otherwise could have translated to unnecessary fines, penalties and backlogs. Digital solutions that deploy automation are useful in tracking down inconsistencies and non-compliance, which makes it ideal for maintaining compliance on a regular basis.

Cost analysis is achieved by letting managers zoom in into a transactional level. Reports generated from the software can be integrated manually or automatically to your human resource management system, ERP and accounting system to maximize its output.

  1. Collaboration and integration-capable

Collaboration and integration with other existing business or organization systems allow employees to use and send updated data across a network seamlessly. Since the system deals with digital, data capturing to be used for audit proofs is easier. Data trails are also easy to identify and workflow can be monitored more effectively.

Integration also minimizes the time needed to locate and verify its methods against the formal and relevant standards. It also makes cross-referring and checking more accurate. The system itself can also check if there are inconsistencies with relevant standards in its database, as well as if there are provisions that may contradict with each other. This way, you can mitigate a strategy to meet all the standards without compromise. The system can also update all employees about the most updated standards that needed them to comply with as well.

The options are robust when it comes to compliance software market. CrowdReviews.com has an extensive list of reviews of compliance software to guide you in looking for the right tool to serve your business or organization’s needs.

Jeev Trika

Jeev is an executive leader with successful experience building research portals which recommend the best products and services in various highly competitive verticals.

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