Task Management Software
Published November 15th, 2016 by

Why You Should Start Using a Task Management Software

Why You Should Start Using a Task Management Software

The basic job of a task management software is to assist and support company employees to complete their jobs well before the deadline. This software can do a lot of things like time management, reporting, set appointments for activities and anything that will help manage tasks.

According to Time, adults now only have an attention span of 5 minutes. With 5 minutes, can you really get anything done? This is why most companies now require a task manager – to make sure that their employees stay on track with the tasks they are assigned.

Here is a compilation of some of the benefits of using a task management tool.

Effective Communication

When one member of a team goes to another place or country, communication becomes more difficult. With the task manager, this won’t have to be the case. Most task management applications are hosted using the cloud. One of the benefits of cloud hosting is that when a software is in the cloud, it is available anywhere in the world as long as there is an internet connection. If your software offers mobile access, then you can use the software even without a computer. As long as you have a mobile device and a reliable internet connection, communication with your teammates will be clear and effective.

Team members working overseas will no longer be a problem with the task manager because tasks can be updated wherever you are. Time tracker also works even if you are out of the office. This will allow many employees to be able to work at home if they desire and if it is allowed by the management.

Task Prioritization

Depending on what your job is, you could have a hundred little tasks to do a day or you could only have less than five. With a lot of things on your plate, it might get a little difficult to manage and prioritize them. The task management solution will help you handle all your tasks and arrange them according to priority. It could be like a to-do list, where you can check off tasks whenever you are finished with them and then proceed to the next one.

The task tracker feature of the software will allow the different members of a team to monitor the progress of any one project or task. It also includes the expenses and other details that the members might need to know. The tasks for a certain project can also be arranged by their priority and the person responsible for doing them. Read more on task prioritization here.

Management Efficiency

The task manager lets the manager assign tasks more easily. The software also enables members to use the software to manage and operate all the minor and major details of whatever tasks they are assigned. The application will also let the members assign tasks to their coworkers if they think they cannot handle or finish it before the deadline. The lists of tasks can be customized so the priority tasks will be put at the top off the task manager.

This software was really made to help employees and at the same time keep them focused on their assigned tasks. With the software, no tasks or projects will be forgotten or missed anymore and management of tasks become more efficient.


Because the tasks can be seen by anyone with access to it, it provides transparency about all the tasks that have been done. The manager who will evaluate employees and their work will be able to see if all tasks have been done correctly and in time. The whole process can also be seen in the task manager, from the beginning up to the end.

With the transparency, the employees will be made accountable for any mistakes that might have been committed or for tasks that have not been done. Using task management will ensure that tasks are completed and done fully. When you see that a team member might not be able to finish a task assigned to him or her, you could take over. Because tasks are assigned to teams, team leaders will also be liable for jobs not done by their members.

Task Centralization

With the task manager, all the tasks can be accessed in one place. And because this software is just for managing tasks you won’t see anything other than tasks. Messages regarding customer support or accounting will not appear in this software. This is to help manage and keep tasks.

All messages and memos regarding tasks will be available in the software. So looking for needed messages and instructions regarding tasks will be easier. You could access all your work accounts in one place. There won’t be a need to open multiple applications and tools just to access work details because everything will be in the task manager.

The centralization of tasks is an excellent feature that the software offers. You could try to read task management software reviews to know about applications that offer this feature.

Team Collaboration

Two heads are better than one. So if you have more heads, then even better. A task manager will allow teams to work seamlessly even if they are not in the same place. With the task tracking feature, a collaboration between members becomes easy. They can all see the tasks available and can volunteer to do them if they think they will be a good fit with that task. Tasks that no one has the ability to do well can also be shared between coworkers. This would ensure that even if no one is an expert in one thing, members can pool their different knowledge and expertise to get the job done.

Communication has already been established to be effective with this software, so brainstorming on topics will be easy. Tasks can also be updated in real time, so everyone knows if everyone else is on track with their projects.

Check out reviews of task management software so you know which software is the best for team collaboration.

Workload Sharing

If you are a team leader and you have more than ten members, keeping track of their tasks will be difficult if you only use a spreadsheet. The task manager will allow you to keep track of all your team members in an easy-to-see-and-understand fashion. You will be able to tell immediately if someone is already done with their task so you can assign them another. You would also be able to see if a task has not been done and might go over the deadline if help is not offered. You could offer your help to the person or you could assign another team member to help with that task.

A delegation of tasks and assignments is made easy when you use this software. The team leader will be able to delegate tasks more effectively, preventing any employee from getting too much or too little task.

Meet Deadlines

Do you notice that when you are not monitoring the progress of your team members, they have a tendency to slack off and not meet their deadlines? This may not be true for all because there are others who are really dedicated to their jobs. But there are also others that you have to constantly monitor and remind about their deadlines. It would be tiring for the team leader. With the software, you wouldn’t have to do this yourself. The software will be the one to remind your members of their pending deadlines and show them the prioritized task list so they could get on with the most urgent tasks.

This software has been known to minimize the risk of not meeting the deadlines with its constant reminders and tracker features.

Time Tracker

Time tracking can help you save time in the most convenient way. The time tracker monitors the amount of time an employee spends on one task. Everything is monitored down to the last minute, so you can see if the employee is being productive or not. Time management is essential for productive work. You would also be able to identify tasks that require a lot of time so next time you encounter a similar project, you will know which tasks will take the most time to accomplish. You could maybe assign that task to more people since you know they take longer than usual to finish.


Lastly, the task management software allows you to see the overall progress of everyone on a certain project with the reporting feature it offers. You could also see if you are all on track to meet the deadline and if you need to have a talk with certain members to increase their productivity.

Now you have seen why you should use a task management software. If you will be scouting the market for the best software, try to read task management software reviews to help find the best one.

Check out to see what others are saying about the best task management software.

Trevor Price

Trevor Price helps small businesses leverage mobile technology to reach their audience and extend their capabilities in delivery, information, and tracking.

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