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Published October 05th, 2016 by

Undeniable Advantages of Using an Online Recruiting Software

Undeniable Advantages of Using an Online Recruiting Software

Web-based technologies are gaining importance in businesses, nowadays. An online software makes an indispensable tool, which can advance the growth and opportunities of a business in terms of reach, profitability and expansion. Online technologies have touched a significant number of aspects within the business operations, and is able to streamline processes for a unified approach, over-all and organizational management.

One important aspect of a web-based tool is analytics enabling businesses to derive valuable insights, predictions, rooms for improvement and performance evaluations out of data that comes into a business through various channels, particularly online. Analytics is a fundamental function of business intelligence (BI).

According to a business intelligence study by Gartner, the revenue for business intelligence and analytics is forecast to reach $16.9 billion this year (2016), with a 5.2% increase from the numbers in 2015. This is a clear manifestation that businesses are seeing web-based and data-driven tools are becoming important to be more competitive in the market.

Online technologies are taking over most processes in business, which broadly includes marketing, finance and human resource. This article will focus on incorporating online tools to human resource management.

Challenges in Human Resource Management

Recouping from the impalpable effects of recession, the business landscape continues to thrive amidst the challenges brought about by its evolution and modernization. One of the realizations for businesses is that to drive more value and purpose of the company, they should gain it from their own workforce. By empowering their team with adequate skills and competence, one can gain back the investment through manifestations in improved productivity, increased efficiency and critical thinking. Hiring the right people will also have direct impact in optimizing resource expenditures, thus, benefiting not only a specific department, but in the business as a whole.

People management has been one of the most difficult aspects of running a business. It involves dealing with “thinking” individuals, who possess different personalities, ethics and backgrounds. Dealing with diverse-minded people entails a great amount of skills, sort of an expertise, for managers. Each company has a nature of its own when it comes to mission, vision and values. Getting the right people aligned with these would need skills and time by swimming through the pool of talents. The human resource management’s job is to look for these people, and bring them to be positive contributors to the company with their skills, knowledge and experience.

The challenges that human resource managers are facing is not just on the rarity of highly qualified and skilled individuals, but on how to spot them from the vast choices. The recruitment process is continually being optimized to distinguish the specific character and skills that a company needs. However, as businesses continue to coast along the advances in the business, newer issues continue to rise, and must be met with the right solutions right away.

Here are some of issues that human resource management face in a modern business setting:

  1. Change management
  2. Developments in leadership skills aligned with strategic planning efforts
  3. Performance evaluation through measurable Key Performance Indicators (KPI)
  4. Effectiveness of organizational strategies and techniques
  5. Compensation, benefits and rewards system
  6. Improving recruitment process and hiring of highly qualified candidates
  7. Succession and turn-over planning
  8. Continuous learning, training and personnel development
  9. Improving retention rates of staff
  10. Increasing health and wellness benefits

Nonetheless, technology-driven tools, like the web-based and software-based ones, are bringing the revolution of not just convenience, but improved efficiency over-all. These days, more people are looking at technology as an essential part of their life, what more for businesses? In addition to these advancements, it is equally important to invest in learning and training to have the necessary skills in the varying and ever-changing needs in human resource management.

Advantages of Online Recruiting

Technology enables a company to align its business processes, and engage its leads and customers in varied channels under one management platform. The internet brings in a lot of benefits for businesses in improving the productivity of its people, and with better efficiency in conducting higher level processes, like decision-making and management. It is also an effective medium for client-related interactions, like communication, customer relationship management,  marketing and even recruitment.

Through online recruiting software, a business can streamline its recruitment processes, which includes the online job postings, job application, pre-screening, interview scheduling, resumè database, pre-testing, assessment and applicant tracking. By making the recruitment system intuitive, an applicant is able to accomplish a chunk of the recruitment process online, and is able to get a feedback, immediately,whether he can proceed to the next step or not. On the other hand, recruiters are able to process big volumes of applicants faster and more efficiently. Since the tedious human resource management work, which includes resumè screening and other documentation-related activities are taken by the software itself, human resource managers will focus more on personal interviews and employee management.

Online recruiting is gaining importance since businesses are dealing with more job positions to fill-in, same as with the number of applicants that line-up for just one position. The manual aspect of the traditional hiring process makes it increasingly difficult to focus to other core tasks in the office, with piles of paperwork from resumès and attachments that are left unorganized. The selection process, which includes initial interviews of all applicants, entails both time and resources, and disrupts the other important tasks of the HR manager, especially when hiring is continuous.

In most cases, businesses also utilize a lot of advertising media to post their job requirements adding up to the total cost of hires. Sometimes, certain job postings attract a lot of applicants, and the HR manager do not know from which advertising media they got the most number of applicants, or the most credible candidates from. Knowing the most effective media, supposedly, will tell a business where it should focus its investment next time, for a more cost-efficient approach. In having a centralized platform to collect data from both offline and online recruiting channels will help businesses optimize its resources by eliminating low performing investments and improve on what is effective. A recruiting software also keeps track of the performance of its deployed recruitment media, like career sites, business websites and the social media. Since the HR manager can focus on the most effective medium to use, the cost to sustain low performing recruitment media will be eliminated.

However, not all jobs are better off to be posted online. It is still a must that a business will evaluate the options first to know what media is best to use. But in general, online recruiting is an effective way of getting the right candidates, especially in the professional and technical fields. Technology has become part of every professional and educated person, and there is no doubt that these people are knowledgeable with online processes.

Another advantage of using an online recruiting tool is it narrow down the candidate options and minimize paperwork through pre-screening online. An applicant, instead of bringing a lot of resumès with him, can instead fill-up an online form and upload a digital copy of his curriculum vitae. The site may also let him answer pre-screening questions. On the other end, an HR personnel can easily access the file he furnished, and assess if he is fit for the next step. The HR personnel can then send an interview invitation through email, with a schedule already coordinated with the interviewer. By scheduling things, it becomes less hassle for both parties, since the applicant will be entertained at the time stated in the interview invitation, and the recruiter doesn’t need to entertain walk-ins at random times of the day.

Online recruiting has advantages over traditional recruiting, especially that the modern workforce are influenced by their experiences. By having an intuitive recruitment system, a job seeker will experience professionalism, making him work with your business.

Why Use a Recruiting Software?

A recruiting software is capable of not only promoting productivity and efficiency with its users, but enabling human research management team to work faster and “smarter”. The way the system works enables its users to gain better and in-depth insight about a job candidate, by letting him be exposed to an intuitive and interactive system. Since it can process big data, it can be applied with analytics, which turns the data into something more valuable like a set of metrics, which measures the key performance indicators of getting the best candidate match, or the efficiency of the selection process itself.

The cost of hiring, altogether, contributes a significant amount to the business. By reducing the time to interact with applicants, the business can instead focus on the interview process and hire the most appropriate person for the job. Pooling a significant amount of applicant profiles by digital means also saves the business from incurring high cost of always calling out for candidates every time there is a need. One can easily select a potential candidate from the resumè database, every time the system returns a match for certain jobs to fill.

The ever changing recruitment landscape contributes to the headache of human resource managers, especially when filling up jobs that require specialization and years of experience, which doesn’t attract so many applicants.In a study, it was said that 75% of professionals are actually passive candidates, so engaging them to work for you is almost like “marketing” to them. By having an online recruiting tool, you can have a wider reach for the audience to convey the need through different offline and online means. Online recruitment management tools are also flexible with different types of job posting needs, which can also be to target the best match for qualifications within the resumè database, or during the hiring process.

Getting an online recruiting management software enables your business to achieve the benefits of technology through automation, wider reach, efficiency and productivity. The best online recruiting tools address a number of different needs and challenges, and flexible and scalable according to the company’s growth.

To assist you in your choice of the best online recruiting tool to utilize, read reviews of online recruiting tools available at CrowdReviews.com.

Trevor Price

Trevor Price helps small businesses leverage mobile technology to reach their audience and extend their capabilities in delivery, information, and tracking.

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