Microsoft Outlook has constantly develop and now it offers countless of unique features, but most company owners still use the app for electronic mails and to monitor the progress along with the calendar schedule. If you do so much project scheduling on your company, or it is necessary for you to use your time wiser, Outlook may be an essential buddy.
This time tracking software enables it users to track their schedules to avoid conflicts and problems. With the help of this software, the company will never lose track to its projects and at the same time it will manage the projects effectively.
For each day that pass by, there are precisely 86,400 seconds. Outlook is very handy when it comes to making your day productive and using your time wisely, but the company should also develop a good approach in managing their projects and time, and emails can just be a huge waste of your time.
The Rule of Two-Minute
You should not try but you should set a fixed time everyday maybe once or twice to check your email, so that you can just turn off all the alerts in your desktop that pings all the time when a massage is received. Using an effective time tracking application and this technique will let you concentrate better on every project that you are currently doing and when you open your email, you will see that it is not very confusing just like the last time when you are not using Outlook.
Make sure that you are using the two minutes rule. The rule of two minutes pertains to the time you can open your email. Within two minutes you should be able to deal with the things you have to work on in your email. If you need more time to read all the new messages and delete the old ones, you may save it for later. This will minimize the disruptions while you are working and greatly improve the company’s project and time management, but the company should always bare it in its system to schedule some of its time to go over with the pending folders.
As part of being more effective in using the time of the company’s productivity is to precisely track every time spent in every activity. Experts says that a person must take break for at least 1 hour to refresh and stay focused in his work. If one has troubles in tracking their time, he may try to use Toggl. This will allow the person to track his time accurately during his work day, or if he is out, he may try using Expensify. This is a mobile app that is same as Toggl which will help its user to track time even if he is outside his work away from his desktop.
As a matter of fact, James Clear stated that one can stop procrastinating by simply using the “two-minute rule.” He said that if something can be achieved within two minutes, then do it now. Do not wait for another moment to be wasted by doubts and overthinking. Upon starting a less important task, it should take not more than two minutes. This will allow you to focus more on important tasks and at the same time deal with the ones that are not that important.
Everyone must start using the two-minute rule now in order to be focused on important things. According to John Meese, the two-minute rule saved him from confusion. It helped him throughout his college year, in working and even in his married life. Now if a user tried the same idea and technique, he said that it is very effective in saving a complicated life with complicated schedules.
A worker must take a break in every forty-five minutes. Within the break that is maximum of two minutes, he should able to open his email and do the things that should be done. The two minutes should be used wisely otherwise the rule will not be effective. All of the authors and businessman stated above says that the two minutes is very golden and should not be wasted. If you will be able to master this, then it will save you from the possible failures you will face in the future.
Outlook
MS Outlook contains numerous features which are unique and can only be utilized for project and time management. This is the specialty of this app which made it the number one app for tracking time. The app is primarily made to manage projects and at the same time keep its user aware of its time to avoid problems.
A good worker can easily create a complete list of his task and the things that should be done with the help of this time tracking tool. As stated before, if a worker has an active email that needs some action and attention, he may use the app to make new tasks. The user may also look on the alerts from time to time. To easily track time, there is this feature of this app where you can make a list of your daily tasks that will appear in mobile or desktop calendar so you may easily tack your tasks and save your time.
MS Outlook 2010 has the capability of sharing one’s personal calendar with another user that is using the same app. If the company has a numerous workers that are currently dealing on a company project, the app has a very useful feature to deal with every single worker that is working on the same project. Sharing the calendar can be easily achieved using email, or maybe with the use of Microsoft’s Exchange Server, or online using Office 365 if the company runs this.
The user may also create the rules which will be automatically effects an incoming email upon arrival. For a project management, the application may serve as a tool to guarantee that all arriving messages will arrive as a single message which is automatically grouped together and these messages are related with the assignment they are connected to.
The users of the app Office Professional have manager for business contacts that is available and ready to use. This serves as a useful application for managing the company contacts that aims a good support for customer service, but it’s ideal is as contact manager for every project given. The merging feature is mainly useful in managing a project as it organize emails, appointments and contact information together which may also jive with SharePoint and Outlook.
Another useful feature in MS Outlook that a user can use well for planning a project is the feature journal. With the use of journal, the user may record his actions automatically which is related to specific contacts. The recorded actions will be placed then in one timeline where every activity of the user has done will be shown. There’s more, the user may also track other items such as MS Word documents and MS Excel workbooks. Accessing the app’s journal is easy, add the application to your steering pane using the features of configure buttons.
Similarly, anyone who choose the techniques for time management that is established by David Allen and uses MS Outlook 2010 as well may install plug-ins that will allow them to set-up easily the GTD of Allen which is an approach for managing information.
Use Plug-Ins to Expand Your Outlook
When MS Outlook became an email standard for clients, more and more add-ons by third parties have been created and developed which helped the application to increase its platform capabilities in managing the company’s time and projects. The applications listed below are some useful add-ons that the company may use to boost Outlook:
This application will make you Outlook into a best time tracking tool by unleashing Outlook’s capabilities in reading and moving emails.
Is a professional time tracking application add-on that contains a personal work flow, team collaboration, and professional project manager feature that is very helpful when using the Outlook.
How many problems and conflicts does a user must suffer before he consider the use of time or project management add-ons? The only goal of these add-ons is to reduce the complexity in using the Outlook so that it can be easily used and maintained.
Download and run all of the available and free applications which swears to give the best equilibrium of quality features before sticking to a single program. In picking the best time tracking program that will cater all the needs of the company, the user should see to it that all of the workers in the organization he is working with also agrees to the chosen program. The needs of the workers should be considered in the decision-making of the owner before buying the program chosen.
Read more about time tracking tool reviews at CrowdReviews.com. The things that you should know about time tracking applications are all here!
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