Recruiting Software
Published October 03rd, 2016 by

Qualities That You Should Look for in Recruiting Software

Qualities That You Should Look for in Recruiting Software

The role of the HR manager is not as easy as everyone thinks. They have to prepare the payroll of every employee, and they have to ensure everyone gets the right amount of salary. Otherwise, people will leave the company.

Apart from that, they have to maintain peace and order in the workplace. If there’s a conflict in the firm, they need to step up to fix the issue.

If someone is facing a problem, be it personal or professional issues, they need to give them advice. It’s to ensure their performance won’t be affected.

However, the most difficult part is hiring new personnel. When the company needs new staff to fill the vacant positions, they need to promote job openings. They must go to publishing agencies and ask them to post the ad. Furthermore, they need to inform other employees who want to get the job. Likewise, they must post the descriptions and requirements online.

However, their responsibility doesn’t end there. Once they’ve done all the promotional tasks, they have to assess each CV they receive. They must choose few people who passed their standards. After that, they need to call all desirable applicants and schedule an interview. Then, they have to select whom they want to hire.

All these tasks can be done by the HR department. However, it will take weeks to a month before you take a pick, but what if you need manpower immediately? How can you make a right decision if you’re in a rush?

Fortunately, there’s a solution. You just need to use recruiting software. This post will give you the functions and reasons for using this tool. Furthermore, you will learn how to choose the right online recruitment software. So we won’t keep you waiting any longer. Let’s start the discussion!

Recruiting Software Explained

If diamonds are girls’ best friend, for HR managers, staffing software is their one and only friend. This tool makes the hiring process much easier and faster. They just need to input some information, activate certain functions, and the software will work on its own. So how can it make the recruitment procedure more efficient?

This software performs numerous functions. One of its purposes is to advertise job openings in your company. To do this, you must connect the tool to your official website. That way, it will be easier to promote the job requirements and descriptions. You just need to wait for someone to submit their CVs.

Once the software starts receiving applications, it begins assessing each document it receives. Then, it segregates the information according to skills, experience, educational background, etc. When the assessment and segregation process are complete, the tool tells you who passed the automated evaluation. It provides the contact information of the approved applicants. That way, you can schedule their interview.

However, the purpose of this tool doesn’t end there. Once a candidate shows up, you can use it to record the meeting. That way, it will be easier to choose the right applicant once you’ve interviewed them all.

When the company has made a decision, the software must transfer the data of the newly hired employee to another system. That way, you have room for new information once you need to hire new employees again.

Though the process is complete, it doesn’t mean that you have to junk all the data it receives. These pieces of information will still be useful for future use. For example, if you have another job opening, you can contact your old applicants who didn’t pass the interview. With this feature, it will make things easier when it comes to hiring new people.

Why Should You Take Advantage of Recruiting Software?

There are several reasons why you must take advantage of recruitment database software. The most obvious reason is to make the hiring process faster and more efficient. Since it’s an automated tool, it will be easier to choose the right person for the job. You don’t need to worry about making the wrong decision. The software will give you reasons why you should choose this person and not the other one.

Another reason is that it automates simple tasks. From segregating information to recording conversations, you can do these duties with just a few clicks. Hence, you don’t need to separate files manually or document interviews. You just need to talk to applicants and know them better.

The third reason is that it lets you assess each candidate without meeting them personally. There are two ways to do this. First is through social media. You can check their profile and see what they posted on social media.

Another way is to assess them using their CVs. Though the tool has evaluated all applications, it will be much better if you do it manually. You just need to check it online to know the applicant better. If you do these things, you’ll have a glimpse of the candidate’s personality and their attitude at work.

Fourth, it makes the entire hiring process organized. As mentioned earlier, it separates the applicant’s information according to skills, experience, educational background, etc. Furthermore, it provides an ID for each candidate. That way, it will be easier to identify who passed the evaluation test.

Lastly, it keeps your data safe and secure. Many people, particularly seasoned HR specialists, are hesitant to use this tool. They are afraid that this program is prone to data loss and identity theft. Hence, they’d rather keep files manually.

There’s nothing wrong if you do the old method of saving information. However, as the technology advances so does the malware attacks. Once the system gets corrupted, it will be difficult to retrieve those files.

If you choose to save it on these tools, you don’t need to worry about losing the data. With this software, you can duplicate the files as many times as you want. If you hire a recruiting management service, they will back up the data for you several times a week. Hence, you don’t have to worry about losing your files.

A Guide To Buying the Right Recruiting Software

There are many recruitment software providers out there. They all claim that they provide the best recruiting software for your company. Most of them are telling the truth; however, some of them are not. Hence, you need to do your research as a buyer of the product. To ensure you get a good quality tool; you have to look for the following things:

  1. Free Trials

One of the things you must look for is free trials. This version lets you enjoy all premium features for free for a limited time. Hence, you’ll get to decide what product fits your needs.

There are many vendors who offer free trials. You just need to search for them online, so you can enjoy the perks of these products.

  1. Case Studies

Another thing you should look for is case studies. These are reports that tell you the efficiency of the hiring software. You have to look for case studies as the information provided by the research doesn’t lie.

You can also look for reviews of recruiting software. Though they are not tests, these articles will help you choose the right tool for your company.

  1. Multiple User Discounts

Without a doubt, recruitment programs are expensive. However, you still need to get it as it will improve the whole hiring process. Fortunately, you can still cut the cost and enjoy using the tool at the same time. You just need to look for tools that have multiple user discounts.

As the name suggests, this feature lets several users access the software. It’s like a collaboration tool. If more people use the program, it will be easier to finish the task.

Apart from that, you can save a lot of cash out of this software. Hence, if you’re on a tight budget, then this program is the right choice.

  1. Scalable Tool

As your business grows, so does the need for manpower. Hence, you need to hire more employees to keep your customers satisfied. Furthermore, you need to get scalable recruiter software that can keep up with your growth. With this feature, it will be easier to store large volumes of data.

These are the things you need to look for in HR recruitment software. If the tool presents all these features, there’s no doubt that it can give you the best result.

However, there are more things you need to look for in this tool. To know such information, you need to visit some review sites. These websites provide details that you can’t find on their official web pages. It provides feedback and experiences of their past and present customers. Hence, you will know if that particular tool is the one you need. You just have to ensure though that the website is reliable. Otherwise, you might end up with the wrong product.

Get a reliable recruitment service and tool for your company! Go to and check out their recruiting software reviews.

Keith Moore

Keith Moore has worked with several leading Android development agencies to build customized mobile apps enabling businesses to extend the use of their services to smart phones and mobile devices.

Our rankings are completely independent, transparent, and community driven; they are based on user reviews and client sentiment. These recruiting software companies had to earn their way up and didn't just pay their way up.

View Rankings of Best Recruiting Software Companies