HR Software
Published September 25th, 2017 by

Productive and Meaningful Appraisals with Technology

There is no need to overstate the importance of performance management. Recruiting talent and equipping them with the tools they need to complete their tasks is all very good, but who will check whether they are performing up to the expectations the company has from them? And if their performance is lacking in some aspects, how can it be improved? All these will be handled through the performance management function, and organizations need to take good care to make performance management effective and meaningful. This is where technology will be helpful.

In most organizations, performance management is done more to say that the task has been done instead of really doing it to benefit the stakeholders. This shows in the way tasks are handled, with employees completing appraisal forms in a biased and hurried manner, and managers appraising employees more on the basis of their relationships and biases rather than on data. Also, many organizations still use paper forms and spreadsheets to handle appraisals, which is way inefficient, and will exponentially increase the effort employees would have to put into the task.

Technology has an antidote to all these issues, and equips the stakeholders to handle their tasks in a more effective and meaningful manner. It makes the whole process a breeze, so that the stakeholders will enjoy being a part of the process instead of suffering from its monotonous and repetitive nature.

Here are some benefits to using performance software to handle appraisals in organizations:

Visibility and Transparency

In performance management more than any other, there is always the risk that employees are rated according to the whims and biases of their managers. When there is no visibility or transparency into the process, they can often get away with it, but it would adversely motivate the best performing employees to see the undeserving candidates get more than what they are getting. This why the visibility and transparency that performance software brings into the process is very useful. Since everyone knows and understands where they are, they will be better placed to accept the decisions made by the managers.


It is not uncommon for organizations to handle their appraisals in an ad hoc manner without any form of standardization of the process. This brings a lot of confusion into the process, and will extend the processing time and speed. Standardization of the process with clear timelines and well-defined delegation of roles and responsibilities will not only help everyone become better in their tasks but also improve the efficiency of the process. From preparing appraisal forms to analyzing the data and offering feedback, everything can b standardized using the software.


In performance management, there is a lot of data that is collected. If the organization uses manual processes and spreadsheets, analyzing the responses will take up a lot of their time, and might not even provide them with an accurate picture of the performance of the employees. Also, they will not be able to perform multiple types of calculations on the data to gain a better understanding of employee performance. This is where the performance analytics that come with HR software can be of big help. The analytics will help managers gain better insights and make better decisions regarding employee performance and compensation.


Another great benefit of using technology is automation. As with other tasks in HRM, performance management also has its fair share of repetitive and monotonous tasks. By automating these, organizations can make their HR professionals more productive and their appraisal processes more efficient. The software also has templates for appraisal forms and reports to equip the less-skilled HR professionals with the wherewithal to handle complicated performance tasks.

Increased Frequency

One of the ways to make performance management programs more meaningful and effective is to carry them out with increased frequency. However, with organizations having limited resources and inconsistent skillsets, they will not be able to carry them out regularly. By making the process simpler and by equipping stakeholders with the right skillsets, performance software will allow organizations to increase the frequency with which appraisals are made.

To conclude, performance management is one of the most important components of human resource management, and organizations need to use the best practices to make them more meaningful and effective.


I’m Sireesha, a blogger in SutiSoft. I’m passionate about writing and usually blogs about technology, SaaS trends and multiple verticals. I express my views on technology, business, and cloud- integration aspects.

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