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Published July 26th, 2016 by

Improve Your Construction Firm Through Construction Management Tool

The construction sector is rather a long standing industry, which already went through different phases of methodologies and design rendering. It differentiates itself from the manufacturing industry, wherein it focuses on the infrastructure, while the latter is towards mass production of a certain merchandise, or type of goods. In business, the construction is important in the early stages of its development, wherein it provides the physical structure where all the operations will take place. The construction industry is a robust sector that is always part of the large scale and enterprise businesses. For this reason, it cannot also be denied that the use of construction management tool becomes a necessity.

Improve Your Construction Firm Through Construction Management Tool

The construction industry is the translation of the design and planning stages, which is also another industry itself. It turns visual designs and styles into real life architectural infrastructures that have a purpose on its own.

A construction firm must have a flexible team of professionals and skilled workers to address the complex variations in need and preferences of the clients nowadays. It should also accord its construction techniques and processes in order to go alongside with the latest technologies in building, designing and managing. This will conversely create leverage in the modern competitive market.

Technology in the Construction Industry

Almost anything, when applied with technology, can render work and services faster and more efficient than what it was before. Although there are no guaranteed immediate results, for as we know, the adoption process sometimes takes time to materialize and be accustomed to. Same goes with the application of technology in the construction industry. Its adoption is not an overnight success, and must be accompanied by a series of trainings and patient learning in order to be more effective in the long run. This is particularly challenging for senior team members who have been in the industry for a long time, and is accustomed to the more traditional ways of executing the processes involved within the construction.

Nonetheless, technology based tools heighten overall efficiency in the implementation of services to the company’s clients. It also increases the productivity of the members of the business organization in completing their assigned tasks. This makes the collaborative working environment, effective in executing their best to contribute to the success of a business.

In the construction industry, technology based tools are valuable in time, task and project management systems. It also aids in providing a centralized communication system among team members, as well as business-client relationships. It also promotes transparency in budget, costing and construction stages. This in turn builds a more trustful transaction and working relationship between the construction firm and its clients. It also enables clients to participate in the construction process by providing valuable feedback during the course of the construction, and not just at the end of it. This will make the necessary adjustments be applied right away, so that both parties won’t waste much time and resources in compensating for more complex mistakes.

Elements of Construction Management System

The construction manager is the overall in-charge of the planning, coordination, and execution of the stages of construction; from its conception to scheduling, to constructing and completion. Part of his work also deals with budget and costing, overall project supervision, progress reporting, supplier coordination, instructing and relay of work to concerned the concerned workforce, delegating targeted supervision to key sectors of the construction phase, develop strategies to overcome challenges and delays, and to comply with documentation, permits or other legal matters concerning the project.

An effective construction management system, addresses well all the progressive stages that should work together in order to achieve construction completion. Among these stages include: design and planning, pre construction stages, procurement and administrative specifics, and the construction proper. All of these should be coordinated and supervised by the construction manager, for a streamlined and seamless workflow to take place. Given that everything should work according to a defined schedule, this introduces time constraint challenges, alongside different uncontrollable factors that affect the construction process, will need a more experienced construction manager to deal everything efficiently.

A construction management system should co-mingle all the elements and make them work systematically and aligned with the standards for quality delivery of the output. It should also effectively overcome the challenges that the construction industry is facing right now, in order to sustain the stability of its core value in the market. A successful construction management system lies on the skill and experience of the construction manager, in driving the team towards their mutual goal.

In this highly technologically driven world, construction managers are gradually becoming more competitive in dealing with the challenges and problems in the construction proper. Technology based tools are seeping through in the system, making more efficient solutions to major concerns in resource allocation and uncontrollable circumstances. The construction management system involves a set of elements where technology can assist and provide impact into. This includes:

  1. Web-based Construction Management Softwares

Being web based, this allows transparency in all workflows and processes among the workforce and the clients. This enables concerned people to view and make feedbacks and inquiries regarding ways to improve the system.

Online construction project management tools also make every document, photo, file and copy of correspondence accessible and available for reference and/or retrieval for certain purposes.

Web based tools also make coordination of workflows and tasks better by maximizing the efficiency of the internet in the rapid deployment and implementation of all the stages of construction.

Rendering of designs and architectural elements are more effective when assisted with web based business construction tools. This allows flexibility in addressing the varied needs of clients, especially in this modern world where form should meet function. In the real estate, this aspect has the most discriminating preferences, whereas in the industrial setting, this deals with enduring structures that should withstand aging and harsh weather conditions.

Online construction management softwares concentrate all construction elements under one platform to ease in managing the entire system, and empower the construction manager in his job of multi-tasking work.

  1. Communication Tools

A communication system contributes significantly in the coordination aspect of construction management system. It can either make or break the entire construction process, and must be dealt and fixed beforehand, before proceeding with the other steps or stages.

Communication is also an aspect of transparency in the business-client relationship. It allows the active participation of all the people involved in the construction process in making feedbacks and notice areas of improvement,so that problems or any small details won’t be overlooked. With so many aspects of the whole construction process, collaborative work is better implemented, to allow more eyes and think-heads to share in making more efficient ways of dealing with problems, or in executing the tasks needed.

Communication using construction management softwares also allows transparency among the members of the workforce, in making timely delivery of their tasks. It strengthens the hold for accountability in their designated parts of the labor. Increased efficiency in communicating will help in the immediate address of problems as they arise, to make the necessary adjustments in the scheduling or budgeting, accordingly.

  1. Budgeting Tools

Budgeting and costing are crucial aspects of the construction management system. This is where all material purchases and labor execution revolves around, making it more advantageous if will be made transparent for viewing. Construction management tools enable this to happen by making a powerful budget and costing platform that can handle the budget automation and visual reporting aspects of the whole construction system.

Budget automation allows purchase orders to be issued, and associate its deduction with the overall budget projections put in the system.

Construction management tools can also function as materials platform, which can hold the list of purchased materials and its corresponding price, and from it the company can calculate costings and adjustments with the working and with the actual budget. Indirect costs can also be included to make a more realistic outlook in the cash flow.

Construction management softwares can also make accurate tracking of the changes in purchase orders, or the price adjustments in the materials, with can take effect automatically, and be viewed in real time.

  1. Human Resource Tools

Effective implementation of all plans and designs won’t materialize without the knowledge and skills of the members of the team. Nowadays, the construction industry is facing challenges in acquiring a pool of qualified individuals that have the necessary skills to render work effectively. In a labor statistics, it was revealed that 69% of construction firms who are members of a certain home builders association, incurred delays in project completion because of the lack of skilled workforce. These challenges in the work force are currently being addressed, and the assistance of web based business tools can somehow make significant compensations.

Managing human resources can be quite challenging, especially when you are dealing with both blue collared and white collared laborers. As we know, they differ in thinking, attitudes, perspectives and concerns. But through technology assisted tools, the construction manager can diversify his approach by making a collaborative working environment, wherein each particular worker can perform his own task and expertise, and see how it affects the whole construction process. It also opens the door for insight and idea exchange among the members, for better productivity and efficiency of everybody.

  1. Scheduling Tools

Project scheduling can be stressful, especially when dealing with uncontrollable factors like delays, accidents or illnesses, bankruptcy or weather disturbances. This can be a huge dilemma for construction managers, and can cause stumbling blocks to build up when not properly done.

Construction project management tools can make effective project and task scheduling by allowing the construction manager to look at a wider perspective and a bigger picture of the project he is working on. One can see all the processes as they happen, and fill the necessary information to automate the collaboration of all these aspects, and ensure a streamlined workflow.

Being web based, it can also provide better accessibility to schedules and punch lists, through desktop devices, and even in mobile. It also enables notifications for meetings and deadlines, so that the workforce members can be alerted beforehand.

Construction management softwares can also provide a one-page dashboard to make a centralized and visual venue for all the key performance indicators, for quick reference or monitoring.

  1. Visuals and Documentation Tools

Web based construction management softwares serve as a hub for all data, files, and multimedia documents, for fast retrieval, should the need arises. It can also store all correspondence (email in most cases) coursed through within the system, to be used as references or for any other purpose concerning the construction proper. It also enables file sharing and exchange more efficient and viewing of designs and project stages completed to be more elaborate.

Construction management tools also notify the members of the changes and views made in the documents, with all files also archived as well.

  1. Beating the Deadline

The best construction management tools also utilize collaborative and centralized working environment, which provides a bigger picture of the whole construction process. It can effectively lay all the tasks comprising the construction, and its effect when delayed or unfulfilled. The increased transparency among the labor work force, and the clients, can establish strong accountability in executing the tasks to ensure that deliverables and deadlines will be met.

Technology based tools can make prominent improvements in how businesses execute their services more efficiently, for the benefit of their clients. Read on construction management tool reviews to know more about the benefits that construction firms experience today.

John Tovar

John specializes in the creation and planning of business-centric mobile applications and mobile website design and development.

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