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Jail Management Software
Published January 03rd, 2017 by

How Jail Management Software Speeds up Police Paperwork

How Jail Management Software Speeds up Police Paperwork

Different prisons all over the globe need to ensure that the activities inside a correction are always monitored. For this to be possible, they must be equipped with a system that allows the chiefs assigned to administer the prison and manage the jailed convicts. Every prisoner is entitled to their safety and high-end security features are required to protect their data. In emergency situations, a jail management software is a reliable tool for people who are managing the prisoners.

It is a struggle for sheriffs and jail administrators to efficiently manage jail facilities. There is a great pressure due to limited resources and jails that are over-crowded. It can be difficult to measure and track an inmate’s activity. There is also an issue of rising medical costs of inmates and the need to comply with external standards. With a limited budget, all these can be very challenging.

A jail management software helps those who are administering jails manage their time properly. It offers configurability of core processes that are unique, flexible, and highly functional and it suits detention centers and larger jails. This automated approach streamlines operations such as booking and releases. This helps lower costs and reduces manual efforts. Updates on court dates, inmate records, and charges can be easily changed in real-time. Such technology enables people to efficiently perform their work.

A desktop application is necessary for the exclusive administration of any prison. It provides a clear idea of prison details and prisoner information. It helps to view updates  on the work or job schedule of a prisoner. Feedback can also be tracked with the help of the software.

County jails that are using old and outdated booking systems may benefit from this new technology. They still use camcorders to take mugshots and they write names on a logbook. Locations are assigned by a jail administrator with the use of a marker board. Installing an electronic software can greatly help hasten operations because the need to write long reports are eliminated. It has a report writing feature that will also account for warrants from the justice court.

Upgrades are also needed to improve security. This services helps cut down contrabands such as smuggled food and drugs. The jail still allows family members of inmates to bring in clothes, deodorant, shoes and other items they may need. Listed below are the basic features of a jail management software.

Information Can Be Accessed Real-Time

The staff and administrators can immediately access important inmate information. Movements of the inmates are tracked and data is recorded. This enables them to better evaluate the needs of inmates. This will help in better controlling recidivism and improving the safety of the officers and the public.

Since the personal profiles of inmates are recorded in the system, a software that is able to access past records and background information easily is helpful. To ensure the safety of the inmates’ personal records, only authorized professionals are allowed to access it. It is critical that information such as their court cases are recorded and handled flawlessly.

An inmate’s history record and their housing can be managed efficiently with a jail management software. It is also easier to divide the inmates into certain groups. The prisoners’ medication and health records can be easily tracked as well. This ensures that they don’t miss any of their check-up schedules or medications.

Tracking of Inmate Activities

The software allows easy monitoring of the movements of prisoners such as visiting schedules and incident reports. Basic details including visiting hours of the relative’s inmates should not be stressful. The software makes sure that no additional effort is needed for simple tasks like this.

Tracking the movements of inmates is not an easy task especially if their population is big. With the presence of a software, daily prisoners’ activities are streamlined and automated. This allows prison administrators to focus on more important matters. Overall management of prisoners is critical to avoid chaos.

There are also features that religiously track an inmate’s progress. It gives access to regulations and rules, and grievance processes. It gives the prisoners a right to view procedural changes or new programs that would benefit them. Inmates are also given access to commissary accounts and are able to place orders as well. They will know the release dates of their projects, daily schedules, and charges.

This self-service feature also gives inmates the right to request for meetings or appointments with doctors, chaplains, social workers, and public defenders.

Streamlining of Daily Operations

Jail administrators are given more time to focus on functions that are more critical. Operational processes are simplified from inmate intake to their release. This allows administrators to focus on functions that are more essential. Functions such as visitation schedules, sentence calculation, incident reports, transportation and all sorts of inmate movements are monitored easily.

The integration of external and internal data sources allows law enforcement workers access to updated information wherever they are. This will hasten management and operational processes and requirements. There are features that can be upgraded in order to provide additional functionality and features.

Mobile Device Compatibility

A mobile phone application is an important feature that helps jail administrators track and identify inmates, log entries, generate reports, and update and retrieve important information when needed.

Being able to access information wherever you are not only enhances people’s productivity, it also empowers staff. This allows them to efficiently control and manage jail facilities even in their mobile devices.

Upgradeable Features

A jail management software can also be upgraded with features such as SMS notifications and alerts for supervisors and jail guards whenever they are on shift. The administrators can give their feedback on a guard or supervisor in the home page after analyzing their corresponding work areas and overall productivity. It can also be extended with regional language support for a friendlier user interface.

Some systems are equipped with a fingerprint feature to ensure that book entries won’t be duplicated. This also eliminates the possibility of identity fraud. Movement of inmates can be tracked to ensure the public’s safety once a prisoner is released.

The increase of crime rates makes it difficult for correctional facilities to secure the identification records of many prisoners. This responsibility cannot be achieved with the use of traditional jail management processes. This new system keeps up with the continuous changes happening in the security regulations sector.

These security concerns require the immediate implementation of biometric technology in correctional facilities. These digital solutions provide added security by identifying not only the inmates but also their visitors. Inmates need to be identified properly because this can be critical to the safety of the public.

When correctional facilities are under-staffed and overpopulated, chances are human error is more likely to happen. Unauthorized swapping of ID bracelets may happen. This is why identification through finger-printing is a fail-safe solution to manage jail facilities. With fingerprint readers, the jail administrators can track the movements of the inmates. This allows them to determine the inmates’ movements and whereabouts. It increases the overall safety and security of correctional facilities.

Conclusion

Technology grows as the day goes by. These technologies are constantly growing quickly for the improvement of businesses. These types of system provide easy access for users, effective management and clear feedback, and productivity summary.

This solution allows jail administrators access to vital information such as jail databases, attorneys and courts. You can also have access to international databases. Sharing and collaborating information on inmate data across organizations helps strengthen links.

It only makes sense to utilize a prison management software for your correctional facility. This is necessary to be able to handle difficult situations and avoid inmate and staff mismanagement. There are a lot of systems available to choose from.  The rising cases of harassments inside correctional facilities are forcing them to use jail software services.

It is important that you select an efficient and comprehensive system to enhance the management of your correctional facility. This will allow smooth management of financial and medical issues so that offenders as well as jail administrators can avoid problems.

Make sure that you make a thorough comparison of jail management software systems before selecting a provider. Software systems come in different prices and packages. Choose a software that has the features that your correctional facility needs. Always remember that what works for other correctional jails may not always work for you.

Before purchasing a software, ask your provider if you can have a trial period first. It is also important that they offer 24/7 customer services in instances where you may need technical assistance. Make sure that you select a provider that already has an established reputation so that your money won’t go to waste. You can also research first to get feedback from correctional facilities that are already using a jail management software.

Do you want to get a jail management software? Go to CrowdReviews.com and read our reviews of jail management software.

Our rankings are completely independent, transparent, and community driven; they are based on user reviews and client sentiment. These jail management software companies had to earn their way up and didn't just pay their way up.

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