Database Management Software
Published November 28th, 2016 by

How Does Database Management Software Work For Businesses

How Does Database Management Software Work For Businesses

A database should always match the strategy of any company. They say that the workhorses of many businesses are their databases. It is responsible for holding critical information and business intelligence. It can also carry out a huge number of transactions per day. Each business requires a different type of database in order for it to function properly.

A database is a collection of organized information. Information such as this is stored as spreadsheets or text files and also other forms. A simple address book that contains details like your phone number or address is already one of its forms. An application or tool that manipulates these is called a database management system. It maneuvers using a method of data-managing, capturing and cataloging.

A database software turns rows and columns of data that are valuable for your business. It does not matter what type of business you are running, you need an easy to use database management software to house important information you have collected. The key is to maximize these to evaluate and improve your business.

There are different software types that you need to familiarize yourself with. A few of the software types are desktop, server web-enabled etc. Each brings different kinds of value into any business. A desktop is inexpensive and usually, a simple solution recommended for one user. A server is a database for the multi-user who organizes a huge amount of data. Lastly, web-enabled are web integrated database applications that go together with desktop platforms.

Listed below are the functions of a database management software and tips on helping you select a database software that would best fit the needs of your business. There are a lot of factors that you need to consider before you decide what kind your industry needs. This will help you find the right one and avoid pitfalls.


It is important to always consider its usability. Your staff should not have a difficult time understanding how to use the system. Always deem its suitability from different employee’s perspective. Whether it will be used by your IT or by your marketing professionals, you must set appropriate permission levels that would suit their requirements.

Most systems today makes use of drag-and-drop. This type makes it usable to a lot of your employees or clients. It is also critical that a software supports platforms like Mac and PC. For hosted options, this isn’t a problem since they just have to log-on to a website using their browser. Clients are always looking for flexible and open systems that are easy to customize. It is vital that the system isn’t only user-friendly, but can also support workflow requirements and allows integration of external applications for that ultimate user experience.

Functionality & Support 

A good database management software ensures that there is a development plan for their software’s database so that it can keep up with the emerging technologies. It is also important that upgrades are offered so that your database is sustained with the recent version. They should also offer support service 24/7 via phone or email. This service is helpful especially when you live far away from your provider.

There are modules and functionalities that you should look out for. A database management software allows you to filter and extract data. It should also generate reports with analysis and insights. Strategies should be forecasted and results must be visualized. Results displayed for data queries should be visually analyzing.

Planning of your campaign and how it displays results is really important. Visual displays make it easier for you to show results and selections to your colleagues. It will help them simply understand the information. Modelling, segmentation, and automation of data are critical. Managing the return of investment (ROI) is also an important factor for the success of any business.

Requirements that are complex require advanced server platforms. However, if you are financially constraint, you may opt for a desktop database. A web-based database is more flexible and may suit the needs of your business better. For businesses that need content management system (CSM) and customer relationship management (CRM), a solution that is web-based is recommended.

Suitability and Scalability

Your system must have the capacity and ability to expand your business. Your enterprise will continuously add data as long as it is operating, so you must have an allotted extra space to meet huge musts for later. You never know when your business will need to manage millions of data. This is essential to businesses that have the potential to expand.

Consider the software’s integration capabilities. It should be able to assimilate with other software systems your business makes use of such as CRM or Email Marketing. Ask your provider whether it can be directly unified to a specific software or open code sourcing is still needed for it to be collaborated.

Always ensure that software you choose fits its purpose. It would cost you a lot to pay for a system only to find out that it does not meet the requirements of your business. Don’t make the mistake of investing on the wrong one. Be wary of cheap and inexpensive software because this can involve hidden charges in the long run. This also does not mean that going for an expensive type will help you avoid the wrong ones. Always go for the kind for its suitability.


The features of a database management software also include data security protection. Each vendor has different security protection offers. A database uses data encryption where these are scrambled and store them. Those who don’t have the decryption key will just see the data’s scrambled version.

Companies today follow the policies set by the PCI Security Standards Council. All businesses that process, store or transmit data via credit card must comply. There is an individual requirement that must be met by businesses. Security scans must also be passed by e-commerce systems handling data of credit cards.

Implementation of any database always involves data security. Any data that is sensitive and personal must be secured and stored. This is part of adhering to regulations that protect businesses from theft or loss. Always consider risks such as hacking or accidental data corruption which is a human error. Securing data is critical for any system that is implemented.

Knowing the Language

We don’t expect you to learn everything about programming overnight. However, a little general knowledge won’t hurt and may even be beneficial. There are a few terms that you might want to remember for you to familiarize yourself with some database management jargons. You may never know when you will need it.

A NoSQL, also known as a database that is non-relational, fits your data. Generating value from tweets, e-mails, meta-data, web content and documents requires a database that deals with unstructured information. A Primary Key identifies records like a customer number or SS number. It may consist of a combination of a single or multiple attributes.
A schema is the structure of databases which is in the form of a formal language. It is supported by a database management system (DBMS). The schema gives definition to fields, tables, indexes, relationships, functions, indexes, and sequences. The programming language, SQL (Structured Query Language), manipulates and creates databases. It is said to be the foundation of databases that are relational.


There will certainly be pros and cons for every platform. It is important that you select a system that will best match the needs of your business. Always choose the one that is customizable and is always updated. A reliable 24/7 support system is also helpful. Choosing a software database wisely have a huge benefit for your business in the future.

Looking for the right one may take time but it will help you avoid wasting resources and money when you get that type which is not right for you. It can be a disaster trying to force a square into a circle. Always outline your strategies first together with your financials. One that will illustrate what type of software your enterprise really requires for its operations.

You have to decide what kind of information you need to organize and how you want it to be accessed. It’s best to evaluate first all your needs before you decide on a solution. Consider who will use and maintain the database. Try your best to stick to your budget. All of the necessary requirements should be clearly defined.

It’s amazing how database management software helps business professionals perform their jobs better. Your business will benefit greatly just by choosing the right database management software for it. Always remember that the success of your business won’t happen overnight. You and your team have to work hard to achieve the goals of your business.

Do you want to hire a company that offers the best software for database management? Make sure to check out and read their database management software reviews.

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