CRM Software
Published August 06th, 2016 by

Choosing the Right CRM Tool for You and Your Company

Choosing the Right CRM Tool for You and Your CompanyAs a business, you have to have a strategy of getting your own clients and maintaining great relationships with them. It’s vital for your business growth and survival but very challenging. In this article, we’ll take a look at the best customer relationship management tools your company can have.

What Is a Customer Relationship Management tool?

So what is a customer relationship management tool? It is a software that helps businesses to organize customers data, employees data and potential leads. It gives accurate results with your sales, generates leads and predicts your return of investment.

It also helps with integrating your teams. It increases communication between your departments by integrating communication accounts such as emails. It gives a clearer view of how each person in your company works, their job roles and responsibilities. It also encourages compliance between your employees and promotes accountability for their actions. Additionally, it also acts like a virtual assistant, set schedules and notifies you of any changes in the customer’s account which leads to action immediately.

CrowdReviews’ reviews of Customer Relationship Management tools are beneficial web pages where the said website gives valuable insights with the tools available today. Find time to read them to make sure you know what’s best for your company.

Why CRM?

Why get a CRM? Getting a CRM would depend on your current relationship with your business and your customer. This will help strengthening your relationship with them and continue customer’s loyalty. There are three basic reasons why a company gets a CRM. Read more to find out all about it.

Customer Data

The software gathers and stores your customer’s data. It also organizes them by category, including geographical location, spending habits and what products and services were purchased. This will help in creating buyer’s personas, which will help your sales and marketing team to determine what your customers needs are and provide any offers to maintain customers loyalty. By doing this, it will increase your sales opportunities and gather more leads.

The data will be stored in one place, so everyone on the team would be updated with what’s happening to the customer’s account, minimizing the time you have to look for information and decreases the chance to for mistakes.

Customer Service Experience

The software provides a more personalized service with your team’s interactions with them. It helps them concentrate more on the customers’ needs and gives them what they want.

By having tools to act quickly on what your customers need, you’ll have a positive feedback from them. And because customers are satisfied with your service, they will continue to purchase your goods and services and give great feedback to your company. Having positive reviews means more potential customers that is interested in the company.

Setting and reaching your company’s goals

The best CRM software has the ability to make sure your set goals are attainable by your teams. It combines the manpower of all departments and its resources. By having a team effort, each person will be dedicated to their work and encourage accountability to their actions.

Entrepreneur’s article talks about how to pick the CRM software that’s right for your company. If you still want more reading material you can also read Forbes article and here. Check it out if you can. Meanwhile, continue reading to find out if the tool is suitable for your business.

What Are the Factors You Need to Have in a CRM?

The best customer relationship management tools should have the following factors:

Reasonable price

Each CRM has its own price. They can charge monthly, quarterly or yearly fees. There could be upfront costs as well. Currently, there is some software that offers their services for a free trial or give out demos before you purchase them. Take advantage of it if you can. Just remember that the bigger the storage space you need, the more expensive it is.

Aside from price, you also need to think about your budget for the future. You might need to pay for training costs, materials and upgrades. Make sure that your overall costs will help you in your decisions in getting the tool.

Company profile and reputation

Whatever software you choose, it must be legitimate. Find out how many years they are in the business catering to their clients. Just like a job interview, the more experience they have, the more likely it is that they know what they’re doing in a faster, more efficient way than others.

Do a research on other people’s reviews in the company. Ask about the software directly on their strengths and weaknesses and what they are doing to improve them.

The CRM tool would be useless if it’s not compatible with your system

You need to make sure that the tool you choose is compatible with the devices you already have. Consider the extra costs if you need to purchase new equipment just to have them compatible with each other.

Find out if your software is also compatible with your business goals. You can discuss any business plans with them and find out if you can work together to achieve your goals. If you can, look for a software that can easily connect to all of your data and organize it in such as way that everyone can use it. You want the software to match all your business needs.

  1. You want a software that you both would grow together. The ability to scale means that it can perform even under pressure or a huge workload. It can still maintain its efficiency if there are a lot of tasks at hand and can cope with any increased workload.
  2. Reporting abilities. The ability to generate reports especially about your customers data will help increase your Return of Investment (ROI). It can create reports to generate leads and predict future sales.
  3. The ability to customize your reports will increase your business. You’ll be able to categorize things faster and let each department customized their needs to achieve their business objectives.
  4. Simplicity and user-friendly interface. If the software is too complex, you might have a hard time understanding how it works, wasting your time. It should have all the features you need that should save you time and money instead of the other way around.

Choosing the right software is a very vital process. These factors can definitely help you choose what’s right for your business. You can continue reading more about it in INC’s article.

CRM Terms to know

If you’re new to CRM, here is a list of the most common CRM terms used in the business.

  1. Leads are potential customers. This is most helpful in your marketing and sales team. The objective of having leads is to convert them as customers.
  2. Opportunities are a chance to convert your prospective leads into a customer.
  3. A campaign is a project or a huge goal for your marketing team to improve sales by various activities. Not only that, it can also increase brand awareness. Previous campaigns can help you determine what went wrong and help you manage and execute future campaigns for the better.
  4. Customer personas. Personas is a
  5. Profiles are for your employees. You can set profiles for your employees and are usually called users. Each user has its own security privileges so that you can control what they can do in the software.
  6. A vendor is your company’s supplier. This is used in inventory reports.
  7. A contact is information about your potential customer or customers.
  8. Of course, this is a very important part of the business. It’s what you are offering to your customers. Products can also be in the form of services.
  9. A quote is a sales quotation. Creating quotes are made to provide customers on your prices.
  10. Sales Order. A sales order indicates your sales. It is a document to track your customers’ orders.
  11. Purchase Order. Just like sales orders, a purchase order is given to your customers with all the details they need to know before a sale is completed.
  12. An invoice is a receipt of what customers have bought from you.
  13. Calendar notifications. This neat feature can remind you any appointments or schedules you have for the day.
  14. Chat or email functionality. A lot of software has the ability to have chat or email functionality. This helps each member of the company communicate each other more effectively.

You can read more about the terms of a Customer Relationship Management Tool in SearchCRM’s article here.

CRM software can play a huge role in your business. It has a lot of features to offer but if you’re just starting, it’s best if you keep it simple and inexpensive. Before you purchase, find out your CRM needs. Pick the tools that can give the results you need. Evaluate and compare software first and find out more by reading the product reviews. If you can use a product trial or demo, try it out.

To help you choose the software, check out the reviews of Customer Relationship Management tools by CrowdReviews. This will greatly help you decide on the tool that fits your business needs. So why don’t you start now and improve your business.

Jeev Trika

Jeev is an executive leader with successful experience building research portals which recommend the best products and services in various highly competitive verticals.

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