Non Profit Software
Published January 13th, 2017 by

How Can the Best Nonprofit Software Benefit Your Organization?

How Can the Best Nonprofit Software Benefit Your Organization1

Having the best nonprofit software allows an organization to fully realize its humanitarian goals and altruistic vision.  These organizations are created for the purpose of catering to social causes or certain advocacies.   Although closely related to charitable institutions, nonprofit organizations may take on many different forms and have different purposes.  This type of organization usually serves a community with a focus on providing services, aid, development programs, health services and a lot more.

Nonprofit organizations utilize a nonprofit software to support their causes and to meet the reporting requirements of funders and sponsors.  The nonprofit software has been created as a technological resource to organize all the programs and resources of an organization.  According to a study conducted in 2015, there was a 30 – 41% increase in the number of nonprofit organizations which employ nonprofit-specific software in managing their database and other operational activities.  However, some organizations still utilize existing consumer and sales software and simply customize it according to their needs.  This is primarily because of the limited number of specialized nonprofit software.

How to Start a Nonprofit Organization

The creation of a nonprofit organization begins with a mission statement.  The mission statement practically answers the question, “Why does the organization exist?”  Writing the mission statement includes a declaration of the difference that the organization wants to make in the community.  It talks about the services that the organization can offer, the benefits that the intended recipients will enjoy, and the purpose why the organization is doing it.  Most nonprofit organizations are created because there is a need within a community that organizers feel is lacking the attention that it should have, and they are capable of filling that need.

Another question that needs to be addressed is whether the intended or potential recipients are actually in need of the services offered.  This requires a careful market research, streamlining the needs and wants of the community and planning the necessary programs to cater to said needs.  It is also important to check whether other nonprofit organizations are already giving the same services to the same clientele.  If these organizations are already operating within the community, it is best to simply collaborate with them and provide the support that they need.  This prevents an unhealthy competition between the existing organization and the new one, which may only result in loss of funds and clientele.

The next step is to comply with all the legal requirements in the creation of these organizations.  Nonprofit organizations can either be formal or informal.  If the organization is incorporated, then several legal processes need to be completed first, which includes the creation of the Articles of Incorporation, appointment of the necessary directors and personnel to work for the organization, and application for certain tax exemptions and deductions, among others.

Other factors to consider are the needed sponsorship and contributors to the organization.  Even the noblest organization with the purest set of goals and with the most dedicated staff will likely fail if there is no sufficient funding.  The implementation of programs and their sustainability will require ample financial resources.  Even when most personnel are merely volunteers or may have very minimal salaries, the mobilization, and execution of the organization’s plans and programs need monetary support and backup.  For an organization to thrive, it is necessary to have a regular source of sponsors.  The organization may also opt to have its own means of sourcing out income, which may include conducting fundraising activities.

The Trust Factor in Nonprofit Organizations

Trust is an essential factor in any relationship.  For nonprofit organizations, trust is an extremely valuable resource.  It is the bloodline of the organization since its existence is solely dependent on public trust.

This relationship is based on mutual expectations, with both parties fulfilling their respective obligations.  The organization is expected to perform the public services and to support the social causes stated in their missions.  The community, on their part, provides the necessary financial support through donations and the promise of tax deductions and exemptions.  This kind of trust relationship will only exist and be sustained if the public continues to believe that the organization will meet their specific need.

In most relationships, trust is a very fragile thing.  Because of its dependence on the financial support of sponsors, nonprofit organizations take extra care to maintain the level of trust afforded to them.  Trust is generally compromised when there are violations of the public’s expectations or bad decisions are made that lead to the misuse of funds.  The organization’s name and credibility may still be redeemed but only when proper corrective measures are promptly implemented.

The Role of Technology in Nonprofit Organizations

Nonprofit technology is a class of software that is usually a modified version of existing software.  At the same time, it is also utilized as a means of technology distribution.  This involves advocacy promotion, fundraising, donor management and advertising of relevant causes, among others.  What usually happens is that a commercial software is bought and adjusted to cater to the nonprofit organization’s need.  Some particular features or applications are added to give it a more personalized approach based on the specifications of the organization.

The presence of specialty applications makes it a lot easier for nonprofit organizations to perform their usual activities.  They also make the creation of necessary promotions for funding purposes a lot more convenient.  There is a difficulty, however, when there is no IT trained personnel in the organization since hiring people with these skills usually require a salary that most cannot afford.  The staff is forced to multi-task and have to be self-taught in handling the applications.

This problem is usually addressed by purchasing user-friendly software and applications.  This means choosing a software that is easily understood by those who are not trained in Information Technology or software management.

Choosing the best nonprofit software will greatly depend on what the nonprofit organization requires for their operation and management.  There are cloud-based platforms that are available which include useful features such as fundraising management, membership management, advanced reporting tools and even mobile access to the programs of the organization. This software can be designed to suit the specific needs of the nonprofit organization.

A sales force software is sometimes used because of the wide variety of features that it offers.  Other nonprofit organizations also utilize a Customer Relationship Management (CRM) platform and modify its uses to address the varied activities pertinent to nonprofit organizations.  The CRM platform is a technology that is commonly used by sales entities to Increase their profit margins and enhance customer relations. It is designed to manage and analyze customer interaction and can be reconfigured to be used by nonprofit organizations and their donors and sponsors.

Recent versions of CRM are highly customizable and scalable.  With it, nonprofit organizations can easily streamline operations and analyze possible projects to be implemented.  The software can also help to customize sponsor and customer interactions based on their previous dealings with the organization.  Since it is a multi-faceted system, prior transactions are easily recorded and monitored, giving the nonprofit organization much leverage in developing relationships with clients.

Nonprofit organizations know that raising funds for all their programs require building lasting relationships with their supporters.  These relationships are of utmost importance particularly because of the level of trust and confidence involved in these kinds of transactions.  Donors are encouraged to give when they know that they are valued and appreciated.  It is also important to keep the donors updated on all the programs and activities undertaken by the organization. Nurturing these relationships ensures the continuous flow of donations and sponsorships to the organization which in turn gives it greater opportunities to help and give back to the local and global community.

Donation management software can also be integrated into the system.  These online giving tools encourage sponsorship and resource sharing while keeping track of all the donors and the donation amount.  These may feature mobile donation forms, accounting integrations, and donation monitoring.  Recently, the mobile application of this software has been launched.  It is proving to be such a big advantage considering the wide extent of mobile phone use today.  Giving and donating has never been this easy.  The use of this application has brought convenience to an entirely new level.  It has become the modern way of promoting the values of giving, sharing and contributing to the needs of the community.

Other applications from different software companies are currently being distributed in the technological market today.  Software manufacturers constantly innovate and enhance their products to better address the different needs of their varied clientele.  Technological advancements continue to evolve and specialized programs and applications will continue to astound online users all over the globe.  It is best to consult reviews and updates posted online for the latest features on the best nonprofit software for your organization.

In need of more details concerning the software you are interested in buying?  Keep checking for the latest information and reviews on the best nonprofit software.

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