Almost every business and organization have one common priority – to save cost and increase workforce productivity. Meetings and conferences need to happen from time to time. It also means travel and other necessary costs are needed in order for participants to join such activities. But because of video conferencing, the costs incurred for conducting meetings and conferences are massively reduced.
The need for a reliable solution has been in great demand these days. Tons of vendors are out there, which delivers almost exactly the same promises. However, many people are still having second thoughts when it comes to purchasing the tool. One of the main reasons that affect buyers’ decision is the common misconceptions about online video conferencing software.
Video conferencing can be a very beneficial tool to use. But unfortunately, tons of misconceptions about video conferencing are all over the place, hence why many are hesitant in using the solution. This article will give you the most common bogus facts about video conferencing and secede them from the actual facts. Don’t get fooled and know the truth behind every myth. Read through the end and be knowledgeable in choosing the top online video conferencing software that fits your digital communication needs.
It is Too Expensive
Myth: A lot of small businesses and organizations think of video conferencing as a very costly program to implement. High-end video infrastructure and bigger bandwidth are highly needed if you want to have a video conference. In addition, you also need IT professionals to set up and maintain the tool. Video conferencing program vendors also put expensive prices on their products; and if you invest in a cheaper one, you will get a crappy service.
Fact: This is no longer true. In fact, even if you have a small budget, you can buy high-quality equipment that does not require IT professionals’ help to make it work. Before, traditional telecommunication systems are quite out of people’s price range. They cost up to hundreds of thousands of dollars that only bigger firms can afford. Good thing video conferencing was later developed; a lot more convenient and way cheaper. And due to the growing number of video conferencing tool vendors, the price also gets a lot more affordable.
It is the Same as Web and Free Conferencing
Myth: Many people think of video conferencing as similar to Skype and other free conferencing platforms. Many are confused about video conferencing because other tools require payment while others do not. And of course, as a practical being as humans are, they would rather choose to install the free software on their computer or mobile devices because they think every conferencing tool works the same. If it is going to do the same job, why bother paying?
Fact: This is probably the most common misconception about video conferencing systems. The Web or free conferencing is typically software with lower bandwidth requirements and can either be cheap or free. Skype, Google Hangouts, LINE and more are few examples of free conferencing. These platforms can be great for chatting with friends and families but they are not the best for business meetings and conferences as they do not have great HD qualities and an audio device that can collect sounds from a whole conference room. Although some companies do use free conferencing apps, it can only be limited to one-on-one meetings or interviews.
High-end Video Infrastructure is Required
Myth: In order to have an excellent video conference, you need to deploy a great quality and expensive video equipment. Online video conferencing software only works if it is being used with high-end tools. It requires higher system specifications and thus, you need to buy the newest video infrastructures. If you can’t afford to buy higher end devices, then do not waste your money buying the solution because it will only be useless.
Fact: Totally wrong, a myth and nothing but a myth. In fact, in video conferencing, you can use a cloud-based infrastructure instead of investing in expensive high-end ones. Tons of software can be supported by multiple system specifications and operating systems. If you are concerned that your device may not be able to support the program, worry no more because there are a lot of vendors out there that offers a product that will work for you so long as your system is not around a decade old.
High Technical Knowledge is Needed to Use the Tool
Myth: Video conferencing solutions are way too complex and difficult to use. If you do not have great technical skills, using the tool will be tricky to do. Companies and organizations that implement this program must have a dedicated IT team that would operate the tool every time the company needs to have a video conference. Using this program can be a daunting task especially if you have little to no technical skills or knowledge.
Fact: False. In fact, simplicity is one of the basic features among most video conferencing tools. A lot of vendors promote a user-friendly interface because they know the fact that many customers are easily put off by a tool’s complexity and technicalities. To know more about the tool that is easy to use and will not require help from an IT team, read reviews of online video conferencing software from CrowdReviews.com to get reliable and genuine feedbacks.
Super High-Speed Internet Connection is Needed
Myth: Video conferencing requires an ultra high-speed internet connection to make the tool work smoothly. To avail the HD capability of the tool, having a larger bandwidth is a must. If you have a crappy internet connection then the tool is not for you. You should go for Skype or any other platforms that are okay with slow internet speed. Companies also need to pay for additional bandwidth if they want to implement a video conferencing application.
Fact: This is basically not true. Many people are actually able to run an HD video conference even if they are using a public Wi-Fi connection. Although, video quality can be affected by various factors such as a large volume of network users that contribute traffic, business-class video infrastructures can adapt to these. So long as you have good quality video equipment, high-speed internet connection is no longer a requirement. As a tip, choose a device that is able to regulate network traffic so as to not intervene with other systems present in your company.
It is Difficult to Manage
Myth: Many people are thinking that video conferencing program is difficult to deploy and manage. The tool can be so technical and complex and that it would require the management to hire IT professionals to make it work. It will also require employees to undergo training that would take weeks to master. Many managers are hesitant upon using the solution because it will only require additional cost and time and the tool can also be difficult to manage in the long run.
Fact: In today’s technological world, this is simply no longer true. With the perpetual development of new and innovative tools, simplicity and ease of access has become one of the key features among most technologies. The same goes with video conferencing. Many vendors create solutions that customers will find convenient and easy to implement. Cloud-based tools and software mobility makes the virtual communication for every manager and ordinary user a whole lot easier and better.
Audio Conferencing is Already Good Enough
Myth: Audio conferencing is a lot more convenient and do not require a larger network bandwidth. So why invest in online video conferencing software? Video conference is most likely to be interrupted by network connection problems. It will only make the meeting unorganized or delayed. Audio is better because it is cheaper and does not give the hassle of having to deploy high-end video equipment. Audio conferencing is the same as video conferencing minus the face-to-face feature which is totally fine.
Fact: Being able to visually and verbally communicate with other participants during a conference is crucial to every company. Video conferencing allows you to see every inflection and gestures of other people. Video conference is also not only about face-to-face communication behind a screen. In fact, people can do a presentation, send files, do virtual voting and incorporate other important instruments such as graphs showing statistics, video presentations and so on.
There is definitely more to discover in video conferencing. If you chose the right tool to invest, this medium of communication is undeniably excellent. Those who want to use a video conferencing platform but are still in doubt, unraveling the most common myths associated with it may help you decide. Remember, video conferencing is not only for firms and large organizations. You can, of course, get hold of the tool if you mean to. Be wise and meticulous in selecting the right one.
If you are looking for a reliable site to read genuine reviews of online video conferencing software, visit CrowdReviews.com and see who has recently made it as the Top Online Video Conferencing Software.
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