Property Management Software
Published January 09th, 2017 by

6 Tips on How to Choose Property Management Software

6 Tips on How to Choose Property Management Software

Property management refers to the administration of commercial, industrial, and residential lands. As the name suggests, this work involves managing the property, regardless of who owns the business. Typically, these companies employ a property manager. However, even if you’ve hired the best one, his skills won’t be enough. Thus, you need to get a property management software package to make the administrative work a lot easier.

There are many vendors of this program, making it a bit difficult to choose the right property software. Don’t fret as we will give you some tips to follow when selecting the right property tool, but first, we need to discuss the purpose of this system, its types, and its benefits.

What Everybody Ought to Know About Project Management System defines this program as an application that helps you handle all activities in your real estate firm. For this reason, many people think that this tool is exclusively for real estate and property managers. However, this application is not only intended for these industries. Businesses that are in the hospitality field can also use this program. This tool tracks and stores the guest profiles, check-ins, and checkouts.

Furthermore, it monitors the services provided by the hotel and generates reports. This method makes it easier to identify the things that need improvement. Other than that, this tool automates the auditing process, which eliminates manual computation.

There are two ways to get this software. First is through installing the platform. This needs to be hosted by an internal system. Moreover, it costs around $100 to $10,000, depending on the brand of the program. Nonetheless, you don’t need to pay its service monthly as it is a one time big-time payment.

The second way to use this platform is via online. Many people choose this program because they don’t need to install anything. Furthermore, they can integrate it with other systems and open it using their mobile devices. The best thing about the online property management software is that it lets you monitor your hotel anywhere. You simply need to create an account to use this product.

However, if there’s a setback, that would be the monthly dues. You need to pay the software provider monthly or else, they will deactivate your account.

As  for the features of these two platforms, these packages offer the same benefits to the firm. After all, they both serve the same industries. The only difference is the platform of these software products.

Types of Property Management Programs and Their Uses

Apart from the hosted and web-based packages, there are other types of landlord software. Each tool may not directly affect the management process, but it will impact your company’s image. So the question is – what property management software is the best? You will know the answer if you identify the uses of each type of software.

Let’s start with the content management system. Believe it or not, there are property management apps that work as a content management program. The purpose of this system is not only for managing hotel and real estate firms but also for advertising. With this platform, you can create an enticing web layout and content. Also, you can share it with social media and send it via email.

Apart from that, managers can also change the content of the site. In that way, it will keep their visitors informed about their latest offer.

The second type is the virtual tour management system. As the name suggests, it allows the guest to take a tour virtually. You only need to add photos to the website so they can check out the available rooms and houses. This package will not only benefit your business but also your clients because they don’t need to visit your place. The only time they need to go to the location is when they’ve decided to get the property.

Third is the customer relationship management (CRM) software. Investopedia explains this system as the practices, guidelines, and principles that a company follows when interacting with its customers. So how does this system serve as a property management tool?

Real estate and hospitality industries need clients and guests. Without these people, the company wouldn’t survive. Thus, they need to entice more customers to get their properties or rooms. Still, they need to improve client retention as it will help them save more money for other purposes.

This is where the software comes in handy. This tool helps in marketing and communication. It stores client information and behavior patterns that will help you make a compelling advertisement. Furthermore, it records previous conversations, allowing you to solve recurring problems.

Last is the property contract software. Sure, you may use your MS Word to create a contract. However, it will take a lot of time before you can print or send it out.

With this program, you don’t need to spend hours in writing this agreement. This tool has an array of templates that you can use for making a settlement. You simply need to type in the content, and you’re done!

Benefits of Using the Property Management System

Many people ask – why use property management software? There are several reasons to use this program. First, it makes your firm more accessible. With this system, you can track your property company while on the go. You simply need to download a property management application and create an account.

Another benefit is that it lets you work with different types of properties. You just need to choose a program that fits your business.

Lastly, it tracks the tenants who have paid you and who haven’t. Furthermore, it allows you to create a standard policy that you can distribute to your guests or occupants. With this software, you will be able to identify who’s following your rules and who has paid their leases.

However, you can only enjoy these perks if you get the best property management system. To ensure you get the right package, you may go to and read the best property management software reviews.

Tips for Selecting the Right Property Management System

Making the right choice is quite difficult because of the number of options you have. For this reason, some selected the program that they first saw. As a result, they ended up buying the wrong software product. Fortunately, you don’t need to face the same misfortune and learn from it. Here are some tips on how to choose property management software.

  1. You Need to Consider the Price of the Software

As mentioned earlier, the price varies according to the brand and type of platform that you choose. Some cost around $50 to $300 while others are about $100 to $10,000. When choosing a property management application, you need to set your budget so that you will get a software product that fits your financial plan.

  1. Look for a Tool Provider That Offers a Free Trial Period

Regardless of the user reviews that you’ve read, you need to experience the tool first. However, getting a package that you don’t need is a waste of money. You need to look for a provider who offers a free trial package. These free demo products will let you use its premium features for a particular period of time.

Take advantage of these items and list down your observations during that time frame. If those changes are what you need, then you may get the package.

  1. Verify if There Are Hidden and Recurring Fees

Some vendors have hidden and recurring charges. For instance, every update you make will cost around $30. It may seem a small amount, but when you compute these expenses, you will be surprised by its overall charge. Hence, you need to look for some hidden fees and recurring costs. If you don’t, you might end up with the most expensive package.

  1. Does the Tool Have a Full Accounting Package?

The reason you are getting this software is you want to automate reports and accounting. Therefore, you need to check if the tool highlights a full accounting feature. If it has this component, then you may factor in this program.

  1. Consider Getting a Web-Based Property Management Platform

Are you always on the go? Do you own a small property management enterprise? If your answer is yes, then you may opt for the web-based system. This tool lets you manage your property firm wherever you go, as long as you have access to the internet.

When getting this platform, make sure you can integrate it with your existing systems. In that way, you can get the same information wherever you may be.

  1. Know the Features Provided by the Software Package

One of the primary reasons for getting this product is you want to make the administrative process easier and faster. You can only make it happen if you get all the features that you need. In that regard, you won’t have a hard time managing your firm.

Do you want to know which property management software is best for your company? Visit our website,, and read our property management software reviews.

Our rankings are completely independent, transparent, and community driven; they are based on user reviews and client sentiment. These property management software companies had to earn their way up and didn't just pay their way up.

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