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Published July 22nd, 2016 by

6 Important Applications of Collaborative Software

6 Important Applications of Collaborative SoftwareA business typically lays its groundwork on two things: its main product or service, and its human resources. But of course, there are other aspects that involved with it as well like infrastructure, business tools and business network.  A successful business management is the one that acknowledges that there are many elements driving it, and not limited to a single or central entity. The end output and overall performance of a business still boils down, to collaborative efforts among members of its organization.

Basically, collaboration efforts pertain to human interaction and their individual contributions to the business. Every member, or department, function differently, but not separated from a common goal.

Cooperative operations and management deal with smooth distribution and delegation of work among its members. To achieve greater success, each member of the business organization should have substantial knowledge in performing his or her designated task. In streamlining work processes and workflows, there should be a master plan of goals and estimated time frame for each key task. This is done as points of reference among business organization members, to accord their own work. Social and work ethics should also be present within the bounds of balance; in task execution and sensitivity with peers.

Collaborative work is seen to be more prevalent in bigger business scales, and will only be successful if there is delegation of work, and with each member focusing on his/her own expertise. The growth of individual members accords to the overall growth of the company.

In businesses, collaborative work doesn’t just rest on human resources alone, but with the matching business tools for a specific type of need. Today, most of our works and tasks must be technology-driven to achieve higher efficiency, same with goes with us, to be more productive in our everyday agenda. This is where collaborative software, came about.

What is a Collaborative Software?

Collaborative software are tools that aid in creating a collaborative working environment, which is assisted by technology. This is helpful in achieving centralized management of communications, tools, and workflows through the use of virtual office systems and files in digital format. Collaborative software make use of the internet technology as its communication backbone, in order to have higher efficiency in executing collaborative “sessions” every time.

Collaboration software are flexible in bringing together business organization members that are separated geographically, by letting each engage in each session even when using different internet-enabled devices. This makes collaborative software, function in multi-platform and multi-devices, as long as it can install the application and connect to the internet.

A collaborative business software promotes coordination and cooperation in doing individual tasks that impacts shared business goals, positively. This is done by overcoming time boundaries and, instead, establishing real-time updating of files and documents that is included in its system.

Business collaborative software assume the ability to produce a single working environment, which allows social interaction among business organization members at the same time with executing important tasks in a professional way.

Collaboration tools also allow the exchange of insights and ideas, done in such a way that each member can raise questions, or answer the ones within his/her area of knowledge. This information exchange is also extended to file and multi-media content sharing, as long as it concerns digital assets.

Implementing collaboration software in businesses are ways of bringing cooperative methodologies in enterprise setting, especially when it concerns a vast network of business relationships like suppliers, vendors, business partners or international branches.

In a survey in 2013, it said that in 3 years time, collaboration software will render more value and importance in businesses by 86% of the respondents, particularly web based.

Important General Applications of Collaborative Software

Collaboration software are broad in benefits to different applications utilized in businesses. These are:

  1. Content Management System

This is a computer based application which facilitates effective structuring, modifying, and deploying of online content using an open source user interface. It is also a comprehensive system of web based content handling, indexing, compiling, version control, edit history, formatting, and search. CMS support user friendly and engaging user interface which allows even non-technical experts contribute in improving online pages and content with minimal IT intervention.

Computer management systems make use of collaborative software in order to encourage different contributors to participate in constructing informative web content. A content manager aims to maintain data integrity and streamlined updating of all content as a whole.

  1. Document Management System

Document management systems imply techniques involving data storing, filing, sorting, indexing, archiving and retrieval. This is deployed mostly in business back end as the support in streamlining workflows that are dependent on central file and documents. It functions as a backbone for the business data center, which allows business organization members to contribute updated documents that are part of their core tasks, to ensure the integrity of all the documents it contains.

The collaborative software aspect maintains real time and efficient updating, sharing and access of documents across different departments that operate within the business. It also allows a single, operating (digital) language to be used, so further sustain the alignment of the document management system to common business goals.

  1. Enterprise Content Management

Enterprise content management deals with broader and bigger data and content, involving more comprehensive and critical content management elements. Collaborative software are highly scalable tools, which allow efficiency and productivity in dealing with collaborative natured workflows and its associated processes.

Collaborative methods also ensure targeted benefits to each specific company department, which results to a more successful output as a whole. Enterprise business settings also operate within a vast, and often unstructured, data and information, which eats up a lot of time in processing.

Collaborative methods also ensure targeted benefits to each specific department, which results to a more effective output as a whole. Enterprise business settings also operate within a vast, and often unstructured, data and information, which eats up a lot of time in processing. Collaborative software ease that part of structuring relevant content out of the sea of raw information by making it a team approach – utilizing both human resources and business tools.

  1. Intranet

Intranet is a private network that contains the fundamental way of communication and resource access and exchange, built commonly for business organization use. It constitutes the backbone structures for internal relations involving unified communication channels, as well as efficient distribution and access to business central data base. A company wide network is an apt term to use pertaining to how broad it is, and functions as a private way of correspondence within the company.

Intranet is an important ground in implementing collaboration among group work or tasks. It provides ease in communicating and information exchange by using virtual networks and meeting spaces, as well as digital assets to support documentation. It increases productivity, and in producing more efficient meetings and sessions. Intranets are also used in improving business-client relationship and effective execution of project management systems.

Apart from the sole business aspect, collaborative software have noteworthy participation and benefits for the following:

  1. Event Management Software

Event management software are more of socialized tools, which aims to have a more targeted and engaging pursuits in creating academic and professional related events. Such is aimed to be attended by experts and industry players that will enhance a collaborative learning experience through insight and idea exchange.

Collaborative software support this kind of endeavor by enabling smart marketing and interactive interface used to disseminate information about the event. Content management is also involved, concerning program and white papers, as well as after-event portfolio and summary.

  1. Human Based Genetic Algorithm

The application of collaborative software concerning science takes place in pro active knowledge exchange, which allows both human and computer intelligence to participate. Although human intervention can somewhat contribute subjective insights, preferences and personalities unique to individuals are actually important to consider before arriving to a conclusive remark. After all, the concepts involved in this kind of relational and collaboration is based on human algorithms, with specific roles and impact in the idea of evolution. There are other data involving in this kind of methodology, thus pursuing the need for a collaborative software to serve as its working platform.

Modern Collaboration Trends and Challenges

Being technology-based doesn’t automatically guarantees instant success of integrating collaboration software into managing a business. There are other surrounding issues and concerns that must be dealt and properly addressed as well in order to have a higher success rate in implementing collaboration software in the long run. This involves security, adoption, compatibility and of course, the budget. Adopting collaboration software must first entail a careful weighing of its positive and negative impacts. Choosing the right tool must also be supported by gaining insights from first hand reviews of collaboration softwares in the market today.

Creative pursuits in instilling collaboration techniques in the modern world are being pushed further, creating a working environment that is not just for file sharing, but also for insight and expertise sharing.

The idea of having a global team and operating a business in a mobile world seems to be daunting to establish in an effective manner without encountering major setbacks. Collaboration softwares come to play by overcoming geographical hindrances through an effective communication platform. Through collaboration softwares, businesses can benefit from socio-cultural and diversified educational backgrounds of different members across the globe.

Modern collaboration software enable users to experience enterprise efficiency and productivity in their own smaller scaled version of businesses. Through technology, the system becomes highly scalable and flexible in fostering active relations among members wherever they are in the world.

Social businesses are collaborative in nature, and although it inclines on consumer business, it still plays an important role in marketing and performance evaluation of a business as far as its clients and customer engagement are concerned. In fact, in a survey, it was revealed that 97% using it.

Examples of collaboration products that shaped the course of history, and even our everyday practical lives, are Google Maps, Waze and Wikipedia.

Significance in businesses of collaboration software, as revealed in a survey, meant to improve team efficiency by 20%. It is undeniable that the best collaboration software can surpass these numbers in the near future.

See revealing reviews of collaboration software to get to know more first hand and detailed experiences of present and continuing users from different industries.

John Tovar

John specializes in the creation and planning of business-centric mobile applications and mobile website design and development.

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