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Published July 19th, 2016 by

5 Questions to Ask Before Buying Collaboration Software

 

5 Questions to Ask Before Buying Collaboration SoftwareCollaboration software is essential to companies nowadays as they are used to accomplish group tasks or tasks that require constant monitoring by teams. Collaboration tools include groupware that incorporates applications like text chat, email or calendaring as well as anything else that helps to achieve group goals. These online business collaboration tools are different from social collaboration software, which includes Twitter and Facebook.

Top collaboration software always involves the sharing of information as well as ideas. Whenever employees work together, it is important that they coordinate with each other when it comes to the proper timing of their tasks. Only top collaboration tools can make this task possible. Nowadays, everything is fast-paced and speed is the number one requirement of companies. Speed defines efficiency so companies badly need business collaboration solutions in order to accomplish tasks fast and easily.

Aside from facilitating fast transactions, business collaboration systems make communication flow smoothly. These systems are mostly affordable because they store their applications in the cloud. The vendors also basically keep their pricing reasonable because they charge companies based only on how many employees are using the software. Indeed, business collaboration software is a very practical solution to all tasks that require group work while at the same time saving so much time, effort and cost. More than that, business collaboration tools allow workers to communicate with each other during the entire process. Thus, this enhances their coordination with each other regarding their tasks.

Collaborative software is not only for big corporations to use but for small businesses as well. With collaboration tools, you can always propel your business toward progress. However, care should be taken to ensure that your company should use top collaboration software. Here are five questions you need to ask yourself before making a purchase of collaboration software:

Can It Facilitate Virtual Meetings?

You must be able to purchase collaboration software that employs a virtual meeting feature. Nowadays people do not meet anymore in tall buildings with large boardrooms and wide mahogany tables. Executives seldom make that expensive travel or book tickets just to meet each other and discuss things. In this modern day and age, business leaders as well as all project managers can simply meet online and discuss things. Only collaboration tools can make that happen.

Through virtual meetings, project managers as well as their individual workers from all over the world can simply meet up online and coordinate their tasks with each other. Also, leaders can occasionally oversee the supervision and overall performance of the workers. Through collaboration software, they can also check the progress of the entire project.

Through various examples of online meeting software like Mikogo, people can efficiently communicate with each other and monitor each other’s tasks. With collaboration tools, one can also save much effort that he could have wasted in preparing all the necessary travel documents. There is also naturally the advantage of being able to save money needed for travel expenses. If you use collaboration software, you can get rid of all the hassles associated with having to communicate constantly with your fellow project workers. This means that collaboration tools will free you from all the cell phone charges that you normally incur when you call your fellow project workers.

Even some VoIP software cannot be used to replace collaboration tools. With collaboration tools, you can talk to as many as 10 people all at the same time. You cannot have the same feature with any low-quality VoIP software. Collaboration solutions are also very important when you have group trainings. Thus, if your business does not have any idea of these advantages of collaboration software, then you are not maximizing the potentials of your business. With respective screens for each of the participant in the collaboration process, you can use your collaboration tools to accomplish all the agenda that you want.

Can It Help You Manage Tasks?

Based on reviews of collaboration software, the best online collaboration tools are those that can maximize business organization. This software can also manage team projects as well as activities that require team members to gather together. Tasks are managed well if your online collaboration software allows members to log into the platform anytime. When they do so, they can instantly give real time updates and progress reports regarding the current project. This saves so much time, money and effort that could have otherwise been wasted with physical travel.

According to various reviews, one big advantage of collaboration software is the ease of communication. Collaboration tools can actually log into the software anytime. This can also be done through a computer or any smartphone anywhere in the world. Thus, it is anyone can have an access to it. The good thing is that since it is done through cloud computing, then it is basically free. Perhaps, the only thing you have to pay is your regular monthly fee for your Internet Service Provider. If one takes advantage of the cloud, there is no need to have a piece of software to be downloaded from the Internet. There is naturally no need for any hardware too. Everything can simply be accessed online without any unnecessary cost.

Moreover, with a central point for communication for the collaboration software to operate, one can ensure accuracy. Since cloud collaboration allows excellent coordination and cooperation among team members, then it is expected that allows easy sharing of documents and files. You can therefore freely edit, share and access files and documents even outside of the firewall of the company.

Can It Expand Your Client Base?

Collaboration software is always the main method used by companies to expand their client base. With collaboration software, team members and project makers can interact in a relatively more non-threatening environment. When you have this kind of environment for the presentation of products and services, you need not leave the comfort of your home. Whenever presentations are done online, you can have so much saving in terms of effort and money.

Online collaboration software can provide companies with access to all clients and customers that you cannot reach because of distance and geographical locations. Moreover, some patients cannot visit your center because of their physical conditions or the harsh weather conditions between their place and yours. Other patients would need collaboration software because they may actually be too old to travel or may find travelling a very uncomfortable experience.

With collaboration tools, your business can actually have a wider market to whom you can sell your products and services. If your customer base includes very young people who cannot possibly travel, then you have collaboration software that you can use with them and their parents. If your client base includes the handicapped as well as the elderly, then you can also make good use of collaboration tools. Without collaboration software, you can never expand your customer base.

Is It Reasonably Priced?

Make sure that your collaboration software is reasonably priced. All collaboration tools offer inexpensive licensing requirements. There are also no infrastructure and up-front software costs. There is no hardware to buy, and the only thing to pay is the Internet service costs from the Internet provider.

Initial costs for a physical collaboration tool include usually a five-figure sum for the purchase of the equipment needed to run the software. There are also maintenance and upgrade costs that may be unexpected and in some cases recurring. There are also related fees like those for bug and security checks as well as software upgrades and evaluation. There are low monthly fees but the most important thing is to find a collaboration tool that requires only very few essential fees. This is a hosted collaboration tool.

Hosted collaboration tools require no software for installation as well as no processing fees. Although there is a low monthly fee, there are usually free supports and upgrades. Moreover, they are accessible merely through password authentication. Hosted collaboration software does not need any servers or equipment to maintain. Everything can be accessed conveniently through the cloud.

However, the more important thing regarding collaboration software is that it offers scalable, hassle-free and secure-hosted solutions for collaboration. There is a low cost of entry as well as small predictable costs. There is also no need for technical support that is why no unnecessary amount of money is wasted.

Does the Vendor Provide Training?

Ideal collaboration tools usually require training provided by the vendors. If you buy collaboration software, it is your duty to find out whether the vendor is going to provide training as well as technical assistance.

If your vendor cannot provide this, then make sure that everything is understandable. Good producers and vendors of collaboration tools usually provide technical assistance when there is something wrong with the software. Without this feature, you will end up helpless every time the system acts up.

Buying the right choice of collaboration software is not a joke. It requires a serious attitude and a checklist of the good features of an ideal collaboration tool. It should have a virtual meeting feature, it should be able to expand client base, and it should be able to simplify and manage tasks. Moreover, the vendor should provide technical assistance as well as reasonable pricing for Atomy products. If you need to read more reviews on the latest collaboration software types, go check out CrowdReviews.

 

Keith Moore

Keith Moore has worked with several leading Android development agencies to build customized mobile apps enabling businesses to extend the use of their services to smart phones and mobile devices.

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