Accounting Software
Published November 20th, 2016 by

5 Foolproof Guide on How to Choose Accounting Software for Business

5 Foolproof Guide on How to Choose Accounting Software for Business

Why buy accounting software when you have an accountant? This question might bug some business owners especially these days. Everything seems to be performed with the help of technology. In the old days, maintaining the financial reports and books for a business means manually recording the figures in a paper ledger. The age of technology made the interaction of people around the globe possible. It even made having “virtual” friends possible.

The way people interact is not the only thing that was affected by the technology. Today, businesses of all sizes are using computer programs to streamline the production processes. The existence of applications like accounting software dramatically reduces the potential of committing human errors. In addition to that, access to critical financial information becomes as easy as a few keystrokes.

The problem, however, lies in finding the accounting software suited for your business. With all the options available, reading about each product becomes a daunting task. You are lucky that you have come across this article. This will enlighten you on the essential features that you need to look for when searching where to buy accounting software. Before that, you will be given a concise idea on what an accounting software does. This will help you understand why you need to watch out for certain features.

What Is an Accounting Software at a Glance?

To put it short, it as a computer software designed to help accountants manage the financial accounts. It also let them perform accounting operations that used to be done manually on a paper ledger. It aims to make accounting work easier with the help of technology. But what is an accounting? Accounting is the general term used for the process of recording financial information of a certain institution, company, or organization.

For businesses, accounting is done to meet the legal requirements implemented in their city. Aside from that, it also plays a crucial role in the managerial requirements as financial matters are at the core of any business. Through accounting, the financial experts are able to measure, verify, classify, and interpret the financial information. The financial status could be either the boom or doom of a business. Who can use accounting software depends on the skills of the person, but it is not only limited to accountants.

Available accounting software may vary from simple programs intended for individual record-keeping to more sophisticated programs. These are capable of processing accounts payable, accounts receivable, inventory, and payroll. Depending on its cost, some may have add-on features that aim to make the life of the accountant easier by the quick generation of reports. Now that you are aware of this, you are now ready to know the tips on how you could choose the right software for your business.

5 Tips on How to Choose Business Accounting Software

Different factors should be considered when choosing a product that is best for your business. Understanding the basics of accounting is crucial. That is the reason why it is covered in the first part. The other factors concern your business itself and its accounting needs.

  1. Know the Different Types of Available Accounting Software

The business size and the complexity of your financial transactions have something to do in choosing the right accounting product. Below are the lists of categories available for the said software:

Free Accounting Software

According to US Small Business Administration, 62% of all the businesses in the US have less than five employees. This big number may have paved way for the proliferation of free software in the market. Nothing is wrong in using free accounting software as long as you can make sure that it can deliver the promised basic accounting services. Check also if you can scale up to a paid version in case your business expands in the future.

Small Business Accounting and Payroll Package

This site provides you with a comprehensive list of top-selling accounting programs. It also contains helpful reviews from the customers who have tried it. The testimonials will also give you an idea on what is the accounting software suited for your needs.

Applications under this category feature basic accounting tools needed by small businesses in processing their financial reports.

Web-based Accounting Software

The growing trust of people in the web as a safe business setting paved way to the development of online accounting applications. The accounting software large companies use sometimes fall into this category. This is because their financial experts need a constant access to the data. This is to make sure that the information is correct and updated no matter where they are

Business Management Computer Programs

Software that falls under this category is costly compared to others. However, it features functions that allow you to track other financial-related matters. These include inventory control, Customer Relationship Management (CRM), billing, the point of sale, and Enterprise Resource Management (ERP) among others.

  1. Choose a Software Based on Your Needs and Accounting Skills

What industry does your business fall in? Consider choosing a software that is specifically designed for the niche of your business. For example, there is an accounting software built for restaurants, for the manufacturing sector, commercial enterprises, and others. Also, check your skills if you can manage to comprehend how accounting software is used.

Expensive accounting software has additional specialized features that could be a bit complicated for people who are not financial experts. In this case, you might need to hire an accountant to manage the software and all your financial reporting and recording. Take note that an accounting software is developed to make financial reporting easy. So, a certain level of financial literacy is needed to make it work. A small business might have no need for complicated programs because the transactions are easy to manage.

Remember to conduct a research first before choosing the software that you will use. This will affect the management of your revenues. The reviews of accounting software at offer insights from customers who have tried a particular product. You can check it out to have an idea on what features could be useful for your business.

  1. Consider Your Budget When Choosing an Accounting Software

A business that is making millions annually has different needs compared to a company that has thousands of profit in a year. Small businesses might not need additional specialized features to manage their financial recording and reporting. When it comes to computer applications, the more complex and more specialized a program is, the more expensive it becomes. Do not waste your money on a software that lacks features because you simply do not need it. The reason why we need accounting software is to make our lives easier rather than complicated.

On the other hand, many business owners find free software beneficial for their cause. This is because they do not have to spend a dime. Being able to use something for free gives an immediate gratification to the user. As a result, many tend to use free products because they have nothing to lose. Using a free accounting software in business could mean otherwise. So, small businesses should be skeptic about the rampant free software in the market. The financial aspect of a business is important and inaccuracy in the reports could result in hefty penalties.

  1. Check Out the Add-on Features That May Help You

Are you having difficulty with your tax reports? Tax software is also available, but you need other accounting reports to make a proper tax computation. As such, check if the accounting software that you plan to buy has add-ons. It will make your tax software compatible with your accounting application. Check out this site for more information about the useful add-ons for your business.

The add-ons are not limited to the compatibility of the mentioned software above. With add-ons, a new range of functionality becomes possible. To give you an idea, add-ons enable you to have remote access to the software.  This is convenient even if you are on frequent travel or business meetings. You may also accept online payments and integrate it with other business-related software. This is to achieve a comprehensive functionality at the grasp of your hand.

  1. Think About Web-based Applications

Web-based or cloud-based applications became prominent these days because of the ease of access that it offers. Accounting software that is cloud-based comes with a variety of advantages. It means that you can access your financial data anywhere. As long as you have an internet connection and a device that is capable of accessing the web, this is possible. You must have a smartphone, laptop, or a tablet. When to use accounting software will not be a problem to you.

Most software could run using any browser and the installation of updates is done automatically. So, you do not have to trouble yourself about the patches and upgrades. Moreover, it also serves as a safe storage location for your financial documents in case an untoward incident emerges. If you think that your business would benefit from such feature, it is good to consider a cloud-based software.

Nowadays, the traditional use of ledgers to maintain the financial records of a business becomes passé. It now seems required to have a reliable accounting software to help you in this regard. It is not simply to conform to what is mainstream. But rather to maximize what the technology offers to make the maintenance of financial documents easier.

If you still cannot decide on what software to choose, try reading the reviews of accounting software at This will help you know more about what other people think regarding a specific financial management software.

Trevor Price

Trevor Price helps small businesses leverage mobile technology to reach their audience and extend their capabilities in delivery, information, and tracking.

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