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Published July 26th, 2016 by

5 Effective Productivity Tools Every Entrepreneur Needs

We all want to be efficient at what we are doing, but sooner or later our productivity reaches its plateau. When this happens, we use all sorts of techniques to remain focused and keep track of our responsibilities. Luckily there are various apps that can help us manage our tasks, and keep our productivity from dropping. I will list the apps I use to form my daily routines, and once you start implementing them, I am sure you’ll feel more efficient at what you do.

Timeneye

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Timeneye is a simple time tracking tool. The reason why this web app is so great is because it can be naturally integrated with some of the other tools that will be mentioned in the article, like Basecamp for example.

The purpose of Timeneye is to help you monitor projects in real-time, and you can set a budget for a particular project as well. Personally, I like it because if you are using it for a while, it automatically tracks time for you; basically the software analyzes your past daily schedule and suggests time entries, so you can track time in just one click.

For anyone who is a bit competitive, Timeneye will serve as an additional source of motivation. Moreover, you can use Timeneye to determine which types of projects take more time to complete, who is more productive and where certain changes need to be made to boost productivity.

So, we can use the analysis that we get from Timeneye to gain greater control over our organization, since we can quickly ascertain just how long it will take for a project to be completed and delegate tasks accordingly. So, I recommend this tool to anyone who deals with time-sensitive projects, and for companies that handle projects that can be somewhat complex.

2) Basecamp

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We are using Basecamp as a project management tool, and we have all recently switched to its new 3.0 version. Ever since we started using the platform, our team became significantly more organized.

I’ll give you an example of how it works. First, our project manager creates a project, or “To Do” on Basecamp, then our project manager assigns a task on a particular project to each member on the team. Once the to-dos are completed, our project manager automatically receives a notification so he can be updated in real-time on the project.

So, based on the assignment, anyone can have insight into what phase a particular project is currently at. Furthermore, our project manager always puts a deadline on every project, so that, once we get our assignments, we know which writing jobs to prioritize.

The new version of Basecamp also has a section called “Campfires”, and we use it all the time. We usually discuss how we are going to go about a particular project, give each other tips on topics, and make arrangements related to team building exercises, it’s really fun.

3) Trello

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Since we use already Basecamp at work, using Trello would be like bringing sand to the beach, but I love this app so much that I use it to manage my personal tasks.

If you like making To-Do lists, then Trello is your next best friend. It is very similar to Basecamp, but Trello utilizes the drag and drop functionality to a larger extent. You can create a list for each phase of the project — one is the list of ideas, the second one is a To-Do list, the third one is a projects in progress list, and the last one is the list of finished projects.

When you put a project on Trello, you create a board, then you create lists within the board, and within each list you can create cards. In other words, if you are detail-oriented and there are a lot of little things you need to keep track of, Trello will help you a great deal. It is so good for collaboration that people use it outside the office as well, e.g. for household chores. Trello is free for use, so make sure you give it a try.

4) Buffer

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As a company, we engage in social media marketing campaigns, and if we hadn’t discovered Buffer, this whole process would never be as smooth as it is today.

Buffer is a tool that is incredibly useful if you need to manage more than one social media account. Just set the posts that need to be shared at a particular time, and let Buffer do all the work for you. Additionally, you’ll have analytic feedback of how well your posts have performed, which you can use to develop your social media campaign in the right direction (you can see during what time of day the viewer engagement is at its peak, or which topics or pictures are more engaging on a particular network).

As I have mentioned I work on increasing my own authority as a blogger, so I use Buffer to share my blog posts as well. Buffer is extremely useful for personal use, because if you only use one account on Buffer it’s completely free. In other words, all of your social media profiles will be covered by one account (Facebook, Twitter, Pinterest, LinkedIn, Instagram and Google plus).

5) Sanebox

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Most people these days rely on emails to stay updated, and to make sure they do not miss anything important. However, whenever we register on a particular website or become a subscriber, our inbox is flooded with hordes of unimportant emails. Even though it is not hard to keep your inbox clean, the whole procedure becomes quite bothersome over time.

Well, fear no more, because Sanebox is coming to the rescue. Once you use Sanebox to manage your emails, your inbox will never be overloaded again, and everything will be neatly categorized. Just like the other tools mentioned in this article, Sanebox offers a free trial period.

It is compatible with your Gmail, Outlook, Exchange, Yahoo and other email accounts. Once you start using Sanebox, you’ll never be bothered with unimportant emails, as you’ll only get an alert for emails you designate as urgent.

Conclusion
If you need apps to achieve better organization and boost productivity, you cannot go wrong with these. All of them are easy to use, and once you start you will see just how efficient this system is. Plus, you’ll never have to worry about forgetting anything important, since you’ll be constantly updated and reminded of your responsibilities.

Hopefully, you’ll find these tools useful and give them a try — after all, it won’t cost you a thing. By using an entire arsenal of these useful tools, you will be able to effectively organize your professional life. You’ll have a clear overview of all the assignments, how much it takes to complete them and when you should post them on social networks, and you won’t be bothered by unnecessary notifications.

 

Giovanni Lepori
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Giovanni Lepori

CMO at Timeneye
Giovanni Lepori is the Chief Marketing Manager of Timeneye and part-time kayaker. He writes about productivity and work-life balance strategies and how to get the most out of your days.
Giovanni Lepori
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