Published June 01st, 2016 by

4 Tips to Make the Most Out of the VoIP Service in Your Business

4 Tips to Make the Most Out of the VoIP Service in Your Business

The advent of wireless communication in the business sector paved a way for a more productive era. It made customer service relations more personal and on time, as demanded. The business of trading was given a faster “highway”, resulting to better outputs in terms of quality and quantity; because expectations and specific requirements were properly talked and agreed upon before the product delivery commence. The communication sector was not this efficient before, and there is no stopping in a company’s growth and expansion.

When VoIP, or Voice over Internet Protocol was introduced as an alternative to, and a more efficient and reliable technology than, wired telephones, and its integration to the widely used Internet, or information highway, there is no stopping in having real time communication at a relatively lower cost. As we see, a wired telephone network should have numerous infrastructure built in many different areas as possible, then connect to each other, in order for the communication to take place. The whole system is expensive to establish, and will take a long time to be fully functional. It is hardware-based, with a lot of physical connections and equipments to troubleshoot, making it harder to maintain. But for many decades, it dominated the modern communication sector. Since it is physically connected with each other, the reputation of reliability amidst harsh weather conditions remained unparalleled, thus people continued with the service not just in the business, but in the homes as well. Today, it is still an existing sector, but it cannot be denied that the entry of VoIP has made it the alternative now.

Advantages of Using VoIP service

The first impression about the VoIP service in the business is that it is costly. While a complete system integration for your business would definitely have a price tag, you are actually paying only for the service, and not for added wirings or infrastructure. It also doesn’t constitute complex cabling and networking, for all configurations and connections are made in the software alone. The length of time before it can be fully implemented and operational will be dependent on the data that needs to be migrated, or on the Internet service you should already have. For small businesses, the set up is even faster realized.

Another thing to note at the list of advantages of using business VoIP tools is its increased flexibility, mobility and scalability. Since voice communication now integrates with your Internet, you can now simultaneously do other tasks in the same device like e-mailing, documentation, etc. The easier access to the Internet make it also easier to utilize VoIP wherever you are, as long as there is an internet connection. So when the immediate need arises when you need to talk with somebody, it’s as easy as one or two clicks, unlike with a conventional telephone system that needs a physical facility to find, and operate.In addition, its flexibility also results in a more scalable approach to the system. Since it can be configured in the software platform, you can easily add or remove users easily. It is totally customizable according to the needs of your business.

In 2014, a software company called Software Advice, conducted a survey to over 350 businesses (from those with estimated annual revenues of 120 million pounds or lower) for their top reasons for choosing a VoIP software solution over a conventional telephone system. Reliability came in the top spot, with them being dismayed over dropped calls from a landline premise. Many have expressed satisfaction over Web based services and solutions.

The value added features that come with a business VoIP tools package you chose will give more benefits to your company at the present, and even prepare it for the near future. These features include, but not limited to, call log, voice mail to email transcription, call tracking and screening, virtual receptionist, advanced call conferencing. These add premium to your VoIP service, which a conventional telephone service cannot offer you.

At this point, and most probably after a long period of weighing the pros and cons, you finally decided that you need and you are ready to integrate a VoIP business service in your business. To fully realize all its benefits for your business, here are 4 Tips to make the most out of the VoIP service in your business:

1. Hire an expert

In enterprises and in medium to large scale businesses, no matter how great the intention, or even attention you can give within the process and full implementation of the business VoIP tool that you got for your business, it is best to get a reputable service provider for the job. While one of the advantages of the VoIP service is ease of installation and implementation, some of the new features may not be fully utilized without experienced people to help you use it. For small businesses, even when getting the best small business VoIP provider, it is unnecessary to get somebody to maintain, but for some large scale and most of the enterprises, the integration will be more efficient in the long run if there will be a dedicated person to do the addition of users and its corresponding configuration in the network.Inexperience sometimes cost more than having the best person to do his work.

2. Invest in paid business VoIP tools

It doesn’t consequently defeat the claim that getting the best business VoIP tool is with less cost, but it is safer to say that it is cost efficient in the long run. There are existing arguments whether the perks of the paid platforms outweigh the initial cost of implementing it. It is still up to the business owner to compare and evaluate. The best to do is ask for the service providers for a discussion about your specific needs and ask for solutions based on the service they offer. This type of discussion is actually not achievable in most free business VoIP tools, where you get only the basic service and see for yourself how far can you utilize it to suit your business’ needs.

3. Continue learning

Learning comes from first evaluating the exact needs of your business at the moment, and how you see it will be in the near future. Goal setting and expansion options are some of the considerations in knowing the necessary information for you to arrive at your decision. When this information is complete, sit down with each of the narrowed down options for your VoIP service provider. Lay out all your needs and expectations, and as much as possible, participate in the solution finding process to help you be educated as well. Knowing the process could save you up some time should trouble arises, when fault finding can be a time consuming task to do. Knowing first your exact reason of getting a certain service provider will make you more efficient in dealing with unforeseen outcomes within implementation. Also, learning should not stop at the basic system itself, but should continue with the other added features that comes with your package. Knowing all of what is included in the provider you considered as the best VoIP service tool provider for you, will help you fully utilize the technology.

4. Check reviews online

An excellent VoIP service provider is in the continuous path of searching for more cost effective and reliable solutions to a more varied needs of each type of business. The market is ever changing, and so as technology continues to advance more. Be in the know with the latest added features of the VoIP services, and should you find it suitable for your business, you must talk about it with your provider for a possible integration with your current package. Checking reviews and feedbacks of other users online may also help you anticipate some glitches that may arrive anytime, so you can be ready for it. Feedbacks may also help you the regular evaluation of your own, if the service package continuous to deem favorable on your account. When such dissatisfaction arises, provided that you won’t violate what is stated in your contract with your VoIP service provider, you can always cut ties and find a better replacement to suit your needs. For an updated list of the Business VoIP Tool Reviews, click here.

With the steady gain of popularity of the positive impact of the VoIP technology in most sectors of the society, particularly in the field of business, it will definitely guarantee more enhancements and innovations in the future. Initially, the technology brought quite a number of inconsistencies with the quality of calls, but now, its advantages outweigh the disadvantages. More business owners are open for future integration, and many are already reaping the long term benefits. Technology have gone a long way already, and many predict that it does seem to be an unstoppable process. With the best intentions, there would definitely be more solutions and increased convenience in the near future.

Ready for change? Select among only from’s list of the most reviewed business VoIP tool softwares.

Keith Moore

Keith Moore has worked with several leading Android development agencies to build customized mobile apps enabling businesses to extend the use of their services to smart phones and mobile devices.

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